Long Term Leases in Cambodia (Jan 2022)

1. INTRODUCTION

There are numerous types of leases, such as operating leases, sale and leaseback arrangements and financial leases. There is also the long-term lease, which is possible to enter into in Cambodia and is considered as a real property right. Also known as perpetual leases, their governing provisions are contained in Book 3 of the Civil Code 2007 (CC) and are further defined in the updated Land Law 2001 (LL). Previous to the implementation of the Civil Code, leases were governed by the Land Law 1992, and any leases created before the promulgation of the Civil Code are still under the jurisdiction of the former legislation. This article will focus on the updated laws and the current creation of long-term leases.

2. TERM

A perpetual lease must be for a period of at least 15 years (Article 244, CC) but can only be for a maximum of 50 years. Any lease term that exceeds 50 years will be automatically shortened to 50 years (Article 247, CC). Clauses for renewal are possible, but again, the renewal period must not exceed 50 years.

3. FORMATION

Article 109 of the Land Law 2001 states that lease contracts shall be entered into according to the will of the parties, and in accordance with the provisions of existing laws.

A perpetual lease must be in writing (Article 245(1), CC). In general, oral leases are possible, however they are treated as leases without a fixed term and can be terminated with prior notice equal to the rental period, meaning they are clearly not considered under the provisions on long term leases.

In order for the rights of a perpetual lessee to be held up against third parties, it must be registered. This registration is done with the Cadastral Office, and this registration is only possible if the lease has been certified by either a notary public or the local Sangkat of the immovable property. This registration means that even if the immovable property is assigned, the lessee is able to exert their rights pertaining to the perpetual lease against the new owner of the property.

Therefore, in simplified terms, to create a perpetual lease, there must exist the will of both parties, it must not be in contravention of any other existing laws or regulations, it must be in writing, and it must be registered.

4. RIGHTS OF A LONG-TERM LESSEE

A perpetual lease is known as an usufructuary real right, and the perpetual lessee possesses rights over the immovable property for the duration of the lease. They have the right to possess, use and profit from the immovable, and can demand removal or prevention of a disturbance that infringes the perpetual lease, exerting these rights against third parties (Article 253, CC). In effect, they have many of the rights of ownership, without, for example, the ability to transfer the immovable property or use it as security.

A long-term lease constitutes a right in rem over the immovable property, and this right may be assigned or transferred (Article 108, LL). Article 252 of the Civil Code sets out the provisions of the right of assignment, and this transfer can occur in three different ways. Firstly, the lessee is able to assign the lease to a third party, with or without consideration. Secondly, the lessee is able to sub-lease the immovable property to a third party, and finally the perpetual lease is subject to transfer through succession. Whilst these are the statutory provisions guiding the transfer on long term leases, in practice, through the provisions in the lease itself, the parties can amend these rights. An example being that the lessor may require their consent for a transfer of the lease.

A curious provision in the Civil Code is the right to demand an increase or decrease in the rental amount (Article 249, CC). If either party deem the rental as no longer appropriate due to a change in circumstance, they can request to the court to amend the amount. The potential application of this provision by the lessor could be seen in Sihanoukville over the past few years, when rentals have increased hugely and a lessor may feel as though a rental amount negotiated a decade ago may no longer be appropriate. Similarly, a lessee may use this provision to help mitigate the effects of the coronavirus pandemic, whereby a rental amount negotiated pre-pandemic may be too much of a burden in post-COVID Cambodia.

5. TERMINATION

Whilst the perpetual lease will expire at the end of its term, subject to any clauses of renewal, there are other ways in which the lease can come to a premature end.
Failure to pay the stipulated rental for 3 years will give the perpetual lessor the grounds to terminate the agreement (Article 250, CC).

In addition, the provisions of the perpetual lease agreement may stipulate obligations of either party, which may lead to termination if there is a breach of these obligations.
Article 254 of the Civil Code deals with the event of termination. Upon termination, the lessee is not compelled to return the immovable property in its original form. However, the lessor is entitled to acquire ownership of any improvements and structures installed without having to pay compensation. The parties have the ability to stipulate changes to these statutory requirements, however this special agreement must be registered.

It should also be noted that if a matter regarding perpetual lease is not covered by the provisions dealing with perpetual leases in the Civil Code, then the provisions relating to general leases will be applied.

6. IMPLICATIONS FOR FOEIGN OWNERSHIP ON LAND

I) Perpetual leases have long been used as a form of protection by foreign investors in Cambodia. For foreign ownership of land, a Land Holding Company is often the preferred method, whereby the foreign party owns 49% of the company and a Cambodian party owns the other 51%. The Land Holding Company is then considered a Cambodian entity and has the right of land ownership. To protect the right of the foreign party to use and operate on their land, the Land Holding Company can then enter into perpetual lease with the foreign party to ensure that they will enjoy the rights over the land for up to 50 years.

II) A perpetual lease also allows foreign person(s) to access financing that they may otherwise not be able to obtain. A perpetual lease is a mortgageable asset, meaning that it can be used by a foreign individual to get financing from a banking institution.

7. CONCLUSION

Long-term leases are an important property right with their own provisions in Cambodian law. Whilst operating in much the same way as a general lease, they differ in several significant ways, such as the minimum term of 15 years, the requirement of registration, the ability to request an increase or decrease of the rental amount, its use in the protection of the rights of foreign land ownership and it’s ability to be used as a mortgageable asset.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to Long Term Leases in Cambodia, please contact our professionals via [email protected], [email protected]

Tax Clearance and the Dissolution of a Company (Dec 2021)

1. INTRODUCTION

COVID-19 has dealt a major blow to the Cambodian economy. The pandemic has badly affected the country’s main GDP growth drivers, such as the garment, tourism, and construction industries. Around 400 garment factories in Cambodia have suspended their operations, while around 170 companies in the tourism sector have closed.1 During the COVID-19 period, many companies have encountered serious financial difficulties and, in order to avoid increasing debt, have declared bankruptcy or chosen to dissolve their entities. If the taxpayer walks away and leaves behind a “ghost company,” he or she can be sued, even if no assets remain. Furthermore, directors and shareholders are running the risk of being held personally liable for unpaid taxes, fines, and other penalties.

2. HOW TO DISSOLVE A COMPANY

If a company opts to file dissolution, the process begins with the General Department of Taxation (“GDT”) before liquidation with the Ministry of Commerce (“MOC”). The company would have to liquidate its assets and settle its obligations, subject to the Value Added Tax (“VAT”), write-off or recover debit balances, and repay secured and unsecured creditors before notifying the tax administration about the dissolution of the company. Furthermore, the company should file the final month’s tax liabilities, including VAT, prepayment of profit tax, withholding tax, tax on salary, and fringe benefit tax, as well as the last annual income tax. Finally, the company should write off any expenses and recover the VAT input balance if any input credit is to be carried forward pursuant to Article 255 of the Law on Commercial Enterprises of 2005.

Next, the company must arrange and submit the required documents to deregister the company within fifteen (15) days of the cessation of business. The required documents include:

Business dissolution application form;
Letter to tax office describing the reason for the dissolution of the company;
Original, latest VAT Certificates;
Original, latest Patent Tax Certificate;
Copy of the latest monthly income tax declaration; and
Payment receipt for Stamp Duty of 1,000,000 KHR (estimated 250 USD).

After the documents have been filed, the taxpayer will receive a notice letter for an audit. The taxpayer must prepare all documents relating to the business for the tax auditors, including monthly tax declarations, annual tax returns, income tax, lease agreements, and other documents if required pursuant to Prakas on Tax Audit No. 270 MoEF.BrK. After the audit has been completed, the taxpayer will receive a reassessment notification letter issued by the tax administration, providing the conclusions of the audit.

There are two possible outcomes of the audit to consider:

1) The taxpayer is not liable for any taxes and will receive a Tax Clearance Certificate for further processing with the MOC.

2) The administration has reassessed the fiscal situation of the taxpayer, and the taxpayer can either:

a) accept and pay the tax amount that is due as per the tax reassessment notification letter; or
b) send a dispute letter to challenge, either in whole or in part, the tax reassessment.

The dispute letter must be submitted within thirty (30) days of the date of the receipt of the notification letter from the tax administration and must include an explanation of the reasons for the dispute, along with supporting evidence and documentation (Article 118 of the Law on Taxation (“LoT”) and the Amendment). The tax auditor will review the dispute letter and issue the reason again if they do not agree with the supporting documents.

According to Article 120 of the LoT, the taxpayer can file a complaint with the Director General of the GDT if they are not satisfied with the tax reassessment or any other decision made by the tax administration. The complaint must be submitted to the tax administration within thirty (30) days of the receipt of the letter of notification for tax collection. The tax administration must communicate its decision to the taxpayer within sixty (60) days of the receipt of the complaint letter, to confirm the accuracy or inaccuracy of the tax reassessment or any other decision made by the Tax Administration that the taxpayer has contested.

If the taxpayer does not accept the new decision from the tax administration, they can file a complaint with the Committee of Tax Arbitration (“CTA”) within thirty (30) days of the receipt of the new decision. The CTA is responsible for reviewing, resolving, and issuing decisions on disputes regarding customs, excise, and tax arising from final decisions or rulings by the General Department of Customs and Excise (“GDCE”) and/or the GDT.

The CTA is comprised of:

  • The Minister of Economy and Finance as Chairman;
  • The Secretary General of the Ministry of Economy and Finance (“MEF”) as Vice-Chairman; and
  • A Representative of the National Accounting Council, the General Director of the General Department of Policy for the Economy and Public Finance, and the General Director of the General Department of Internal Audit.

The CTA’s members will conduct meetings, invited by the Chairman (or Vice Chairman), with relevant officials of ministries, representatives of institutions and the private sector, auditors, and, in certain cases, the General Director of the GDT or the GDCE, as is necessary, to provide explanations or comments. Additionally, the CTA will consist of one secretariat, as the Chief of Staff, who will assist with the overall administration of the CTA and who will issue the CTA’s decision within 60 days after the meeting. The organization and functioning of the CTA are determined by Prakas 1470 MEF.Prk (6 November 2016), which details the rules and procedures for resolving tax protest letters. Also, the Royal Government of Cambodia (RGC) has issued a Sub-Decree (6 January 2016) on the organization and functioning of the CTA.

3. BNG COMMENTS

  • The company must pay the correct amount of taxes on time to avoid additional taxes and penalties.
  • The taxpayer must close the accounting book and clear all taxes before filing documents to deregister the company.
  • The taxpayer must explain his or her reasons for contesting the tax reassessment in the dispute letter, and include supporting evidence and documentation.
  • Dispute letters and tax payments must be submitted and paid on time.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to Tax Clearance and Dissolution of a Company, please contact our professionals via [email protected], [email protected]

Labor Compliance for New Business in Cambodia (Nov 2021)

INTRODUCTION

The Cambodian Labor Law, promulgated in 1997, and its amendments in 2007, 2018, and 2021 (“the Labor Law”) apply to all employer-employee relationships where the work is performed within the Kingdom of Cambodia, regardless of the nationality of either employee or employer and the place of the execution of the employment contract.

This newsletter provides a brief overview of the labor compliance for new businesses in Cambodia, as follows:

1. HIRING EMPLOYEES

Preference must be given to Cambodian nationals when hiring. A quota system is in place, generally limiting the number of non-Cambodian nationals to 10% of the total workforce within each enterprise. Work permit and employment cards are required for foreign workers working in Cambodia, while Cambodian workers are only required to have an employment card.

The minimum age for general employment is 15 years old. Any form of child labor or forced labor is strictly prohibited under the Labor Law.

All employees, both Cambodian and foreign, are required to have a medical examination, performed by the Department of Occupational Safety and Health of the Ministry of Labor and Vocational Training, prior to employment. The cost of the examination is the responsibility of the employer.

It is important to note that an apprenticeship under the Labor Law is different from a traineeship or an internship. Employers, employing more than 60 workers, are required to have apprentices for 10% of the total number of workers within the enterprise. If it is not possible to have apprentices as required, the employer must pay an apprenticeship tax as defined in the Prakas of the Ministry of Labor and Vocational Training.

2. EMPLOYMENT CONTRACT

Under the Labor Law, two types of employment contract can be formed. A contract for work to be performed is defined as a fixed duration contract (FDC) if:

  • the contract is written,
  • the contract contains precise commencement and termination dates, and
  • the initial contract duration does not exceed two years, and it can be renewed several times as long as the renewal duration does not exceed two years.

The contract is defined as an unspecified duration contract (UDC) if any of the above requirements are not met.

An employer may enter a probationary contract to evaluate his/her prospect employee’s skill. The maximum probationary period depends on the type of employee. The probationary period shall not be considered as part of the employment contract for either an FDC or a UDC.

3. WAGE PAYMENT

In accordance with the Law on Minimum Wage 2018, the wage must be at least equal to the guaranteed minimum wage which is determined annually by the Prakas of the Ministry of Labor and Vocational Training. However, the current minimum wage only applies to workers in Textile, Garment, Footwear and Travel Goods and Bags sectors. This minimum wage can be served as a floor wage for other business sectors that are relatively unrestricted.

Following the Amendment to the Labor Law in 2018, in addition to the wage payment, the workers under a UDC are entitled to receive a seniority indemnity payment twice a year.

Wages must be paid directly to the employee, unless agreed otherwise. Workers must be paid at least twice per month, and their paydays must not be more than 16 days apart. Deduction of wage is strictly prohibited.

Employers have a duty to inform employees about their wage rate before work begins, and before any change in wage. Each payday, the employee should be provided with a pay slip explaining how the pay was calculated, and sign the payroll ledger proving receipt of the payment.

4. WORKING HOURS AND OVERTIME

The Amendment to the Labor Law in 2021 expressly stipulates that each enterprise can operate with a morning shift, an afternoon shift and a night shift, while the employees can work for a maximum of 8 hours per days, and 48 hours per week. Employees must be given one full day off, meaning 24 consecutive hours, per week. Unless the enterprise’s operations require otherwise, the weekly day off should be taken on Sunday.

In accordance with the Amendment to the Labor Law in 2007, night work is considered to be from 10 pm to 5 am and it shall be paid at a rate of 130% of the day time wage.

Overtime must be compensated at 150% of the employee’s wages, if the overtime is completed before 10 pm. If the overtime is scheduled between 10 pm to 5 am, on Sunday, or a public holiday, then the employer must pay 200% of the employee’s wages. In any event, overtime is generally limited to 2 hours not exceeding 10 hour per day. Overtime is prohibited for young workers.

5. OCCUPATIONAL HEALTH AND SAFETY

New mothers are entitled to take one hour per day, for the first year following the child’s birth, to breast-feed during work hours. Any enterprise that employs more than 100 women must provide a nursing room and a daycare center for all children over 18 months of age. If an enterprise is unable to establish a daycare center on site, then it must pay for the cost of private daycare.

Enterprises employing at least fifty workers shall have a permanent infirmary on the premises of the establishment, workshop, or work site.

6. HOLIDAY, LEAVES AND BENEFITS

Each year, the Ministry of Labor and Vocational Training issues a Prakas determining the number and dates of paid public holidays. The Amendment to the Labor Law in 2021 introduces a new change, whereby there is no longer a substitute holiday to the following Monday if the public holiday falls on Sunday. During the holiday period, the employer must pay their employees their normal wages.

Employers are required to give their employees paid annual leave of 1.5 days per month, for a total of 18 days per year. For every 3 years of continuous service, employees are entitled to an additional day of leave per year.

Employees have the right to request up to seven days of “special leave” for personal and family matters.
The Labor Law is generally silent on the matter of sick leave, other than requiring an employer to suspend a contract for up to six months in case of illness. In other words, the employer is required to hold a sick employee’s position, without pay, for at least six months.

Expectant mothers are entitled to 90 days of maternity leave after one year of continuous service. There is no restriction on whether the leave must start before or after the birth. During the maternity leave period, the organization must pay 50% of the employee’s average wage earned during the preceding 12 months.

7. SUSPENSION, TERMINATION AND DISMISSAL

Employers can discipline employees only if they have evidence of misconduct. All disciplinary action must be proportional to the misconduct. In case of serious misconduct warranting immediate dismissal, the employer has seven days to dismiss the employee after learning of the misconduct. If it is not done within seven days, the right to dismiss is waived.

An employment contract may be suspended for a variety of reasons. During the suspension, the employee is not required to work, and the employer is not required to pay wages. Such suspension cannot exceed two months, and must be approved by the Labor Inspector.

Generally, an FDC terminates at the end of the term specified in the agreement. An FDC can be terminated prematurely only if:

  • both parties are in agreement, made in writing and signed in the presence of the Labor Inspector,
  • there has been serious misconduct by either party, or
  • an Act of God makes performance of the contract impossible.

If an employer wants an employee to stop working at the end of an FDC, the employer must tell the employee in advance according to the table below:

Duration of Employment Contract Required Prior Notice Period
6 months or Less No notice
More than 6 months 10 days
More than 1 year 15 days

At the expiration of the contract, employees on FDCs are entitled to a severance of at least 5% of the wages paid during the contract period.

An employer can terminate an UDC for any reason relating to the employee’s aptitude or behavior, or based on the requirements of the enterprise. A downturn in the enterprise’s finances constitutes a valid reason for termination. Whereas, an employee can terminate an UDC for any reason. An employer or an employee who wishes to terminate a UDC must give written notice. The notice period is based on the length of employment as set out in the table below:

Duration of Employment Contract Required Prior Notice Period
Less than 6 months 7 days
From 6 months to 2 years 15 days
More than 2 years and up to 5 years 1 month
More than 5 years and up to 10 years 2 months
More than 10 years 3 months

8. RECORD KEEPING AND DOCUMENTATION

Upon opening, employers must make a declaration to the Ministry of Labor and Vocational Training. If the enterprise has eight or more employees, the declaration must be made prior to the enterprise opening. If the enterprise has fewer than eight employees, the declaration must be made within 30 days of opening.
The business must maintain a payroll ledger that contains information about each employee, including work performed, wage rate, and leave taken.

Hiring and dismissal of employees must be declared to the Ministry of Labor and Vocational Training within 15 days.

All businesses with eight or more employees must establish internal regulations to implement the Labor Law. All internal regulations must be in accordance with the laws of Cambodia and visa by the Labor Inspector.

The business must maintain a register that includes the name of the enterprise, type of activity engaged in, and contact information.

9. LABOR DISPUTE SETTLEMENT MECHANISM

The Labor Law defines two types of labor disputes, namely an individual dispute and a collective labor dispute. The Law contains specific settlement mechanisms including negotiation at enterprise level, conciliation by the Labor Conciliators of the Ministry of Labor and Vocational Training, arbitration by the Arbitration Council, strike or lockout and juridical proceedings.

The Amendment to the Labor Law in 2021 introduces important changes to the labor dispute settlement mechanism of Cambodia whereby the Arbitration Council can now also hear individual disputes with specific criteria as set forth in the Prakas of the Ministry of Labor and Vocational Training.

10. SOCIAL SECURITY REGISTRATION

The Law on Social Security Schemes 2019 introduces common principles, procedures, mechanisms and the administration system of the social security schemes of Cambodia such as Occupational Risk, Health Care, Pension, and Unemployment Schemes. All employers or owners of enterprises under the scope of the Labor Law are required to register their own enterprises and workers in National Social Security Fund (NSSF) to enjoy the benefits provided under the current occupational risk and health care schemes. The Pension scheme will be launched in 2022.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to Labor Compliance for New Business in Cambodia, please contact our professionals via [email protected], [email protected]

Labor Compliance in Myanmar (Oct 2021)

1. Overview

Labor laws and related regulations apply to all employer-employee relationships where the work is to be performed within Myanmar. This is not a comprehensive summary of Myanmar labor laws, but it does highlight important areas that may differ from practices in other countries.

2. Hiring Employees

Foreigners entering Myanmar for the purpose of employment or business must apply for an employment or business visa. Foreigners can gain permission to work in Myanmar by obtaining a work visa and stay permit. Foreign-invested companies permitted under the Myanmar Investment Commission (“MIC”) may appoint any foreigner who is qualified as a senior manager, technical expert, operational expert, or advisor. The companies must only appoint citizens for work that does not require skill. An employer shall give priority to appointing citizen workers in case of equal skills or qualifications between citizen workers and foreign workers, and also pay a citizen worker the same rate of remuneration as a foreign worker. Companies must state the number of foreign employees in the investment application form submitted to the MIC. Then, the company must apply for a work permit from the Ministry of Labor and apply for a visa and then stay permit from the Ministry of Immigration.

Companies registered under the Myanmar Companies Law require a recommendation letter from the Directorate of Investment and Company Administration (DICA) to apply for a foreign employee’s stay permit.

An employer cannot appoint a worker under the age of 14. A child worker 14 to 15 years of age must receive a certificate of fitness from a certifying surgeon in order to work, and he or she may work only 4 hours per day. A worker 16 to 17 years of age must be qualified as fit to work by a certifying surgeon. No one under the age of 18 may engage in work that is deemed hazardous under the governing laws.

3. Employment Contract

As per Section 5(a) of the Employment and Skills Development Law (2013), employers must enter into employment contracts with their employees within 30 days of appointment, as there is no requirement for a written employment contract during the training period or probation period. Afterwards, the employment contract must be approved and registered with the relevant township labor office. In practice, the registration requirement is enforced for entities with five or more employees.

On 28 August 2017, The Ministry of Labor issued a revised employment contract template (Notification 140/2017). However, the employer and the employee may amend conditions and benefits contained in the employment contract; however, amendments to the employment contract must be approved by the relevant labor office at the time of filing. According to Section 38 of the Employment and Skill Development Law (2013), an employer who is convicted of failing to sign an employment contract shall be punished with imprisonment for not more than 6 months or with a fine, or both.

4. Working Hours and Overtime

In Myanmar, working hours are defined by the Factories Act (1951) as amended in 2013, and the Shops and Establishment Law (2016). The Factories Act covers workers in factories and premises used for manufacturing processes. Shops and Establishment Law covers workers in shops, commercial establishments, public entertainment establishments, and industrial establishments.

Adult workers in factories must not be required to work more than 44 hours a week. Also, adult male workers in a factory engaged in work that for technical reasons must be continuous throughout the day may work 48 hours a week. Children aged 14 to16 are permitted to work up to four hours per day if they have a certificate of fitness while children 16 years old and older can work as an adult. A worker is entitled to a rest period of at least 30 minutes after working continuously for 5 hours. Adult workers in shops and establishments must not be required to work for more than 8 hours per day or 48 hours per week. A worker is entitled to a rest period of at least 30 minutes after working continuously for 4 hours.

Regarding overtime, a worker in a factory who works over 8 hours per day or 44 hours (non-adult workers) / 48 hours (adult workers) per week are considered to be overtime work. Overtime hours for workers in factories who do not engage in continuous work must not exceed 20 hours per week. An employee is entitled to overtime pay at double the basic salary if he or she is required to work overtime.

Regarding overtime, workers in shops and establishments must not work more than 12 hours for any one week; however, if there are special matters that require overtime work, such overtime work should not exceed 16 hours for any one week. An employee is entitled to overtime pay at double the basic salary if he or she is required to work overtime.

5. Holidays and Leave

Each year, employees must be entitled to paid public holidays as notified by the government. The Leave and Holidays Act (1951) allows employees to have up to 6 days of paid casual leave per year for such things as emergencies and personal matters. Employees can only take a maximum of three days of casual leave at a time. Casual leave cannot be combined with any other kind of leave.

An employee must have 30 days of paid medical leave after completion of a period of 6 months of service. In addition, pregnant mothers are entitled to a total of 14 weeks of paid maternity leave, 6 weeks before birth and 8 weeks after birth. An employee must be granted annual leave after completing 12 months of continuous service, having worked at least 20 days in every month.

Wages must be paid at the end of the month in cash or cheque, or through bank transfer based on a mutual agreement between an employer and a worker. Employers with over 100 workers must pay within 5 days of the previous month. Employers may make deductions to a worker’s salary for income tax and social security contributions.

6. Termination without Cause

Employment may be terminated by giving one month’s notice and severance payment as follow:

Term of Employment Severance Payment Rate
Less than 6 months No severance payment
6 months to 1 year 0.5 month’s salary
1-2 years 1 month’s salary
2-3 years 1.5 months’ salary
3-4 years 3 months’ salary
6-8 years 5 months’ salary
6-8 years 5 months’ salary
Term of Employment Severance Payment Rate
8-10 years 6 months’ salary
10-20 years 8 months’ salary
20-25 years 10 months’ salary
More than 25 years 13 months’ salary

7. Dismissal

Under the Labor Law, an employer can dismiss an employee without compensation for serious misconduct specified in the Employment Contract. There may be instances of serious misconduct that warrant immediate dismissal of an employee, such as bribery, moral infringement, and gambling in the workplace, etc., An employer also has the right to dismiss an employee by giving three written warnings in the case of ordinary misconduct. On the fourth violation, the employee may be terminated without severance pay.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to Labor Law and Compliance in Myanmar, please contact our professionals via [email protected], [email protected]

Guide to Doing Business in Myanmar (2021)

INTRODUCTION

Because of growing international interest in the Myanmar economy, which is currently undergoing restructuring, and due to continuing reforms of its antiquated regulatory framework, demand for information and advice regarding the country’s legal system and regulatory environment is increasing.

Myanmar offers attractive business opportunities through its strategic geographic location between China and India, sizeable low-cost workforce, rich supply of natural resources, including fertile agricultural land, and natural and cultural sites that have the potential to become international tourism destinations.

While Myanmar offers great opportunities, investors must be aware of the ever-evolving regulatory framework in which they are operating and should tailor their plans to the realities of the local market. As in other Southeast Asia frontier markets, BNG Legal can help you to effectively do business in this promising, yet challenging market.

TAXATION

Overview of Legal Entities for Foreign Investment

Foreign investors wishing to conduct business activities in Myanmar can establish a foreign-owned company, an overseas corporation, sole proprietorship, partnership, or joint venture.

Foreign Company

Foreign investors wishing to conduct business activities in Myanmar can establish a foreign-owned limited liability company, branch office of an overseas corporation, representative office of an overseas corporation, sole proprietorship, partnership, or joint venture.

Depending upon the business scope of the entity, foreign investors can own up to 100% of Companies. Company can be registered under the Myanmar Companies Law 2017 (“MCL 2017”). Myanmar law provides for two types of companies: private and public companies. There are three categories of companies whether public or private: a company limited by shares; a company limited by guarantee; and an unlimited company. A private company must have one shareholder and a maximum of fifty shareholders. In a public company, it must have minimum of three directors and there is no limit on the number of shareholders, at least one of which must be a Myanmar citizen, an ordinarily resident in Myanmar. A person is deemed an ordinarily resident if he or she holds permanent residence of Myanmar or be resident in the Myanmar for at least 183 days during every calendar year.

Foreign Company means a company incorporated in the Union in which a foreign individual or entity owns or controls an ownership interest of more than thirty-five percent. It means that if more than 35% of a company’s shares are directly or indirectly owned by foreign shareholder, the company will be classified as a foreign company. No minimum capital requirement exists for the incorporation of a company under Myanmar Company Law 2017. However, minimum capital requirements may be set by relevant government authorities depending upon the entity’s business operations.

Every Company will have a constitution to bind a company and its members including their heirs and legal representatives to observe all the provision of the constitution. The Directorate of Investment and Company Administration (DICA) published a model constitution, which is not mandatory to follow and can be modified. Any person may apply to Companies Registry Office (CRO) via online platform to incorporate and register under the Myanmar Companies Law. Every Company must open a registered office in Myanmar within 28 days at the date of registration. All Companies must file the annual return with the registrar within 2 months of its corporation and once at least every year.

Overseas Corporation

An overseas corporation operating in Myanmar may register the entity to carry on business in the Union. An overseas corporation may not be registered if it has a name identical or closely resembles to that of a body corporate in existence that is already registered in Myanmar. The overseas company shall appoint an ordinarily resident authorised officer who is authorised to accept the service of documents in Myanmar on behalf of the overseas corporation. The overseas corporation notify to DICA of any changes relating to the corporation. Every overseas corporation shall file a balance sheet made up to the end of its last financial year; a copy of its cash flow statement for its last financial year; and a copy of its profit and loss statement for its last financial year annually. Also, the annual return must be filed with the registrar within 28 days of the end of its financial year.

Investment Entities

A foreign company may establish its business in the form of a 100% foreign-owned company, register as an overseas corporation, or enter into a joint venture arrangement with a local entity, citizen, state owned entity. The aforementioned types of entitles are permissible under the Myanmar Investment Law and Myanmar Company Law.

There are two categories of investment approval procedure, one is a Myanmar Investment Commission (MIC) permit and the other one is an investment endorsement. The investor can invest after receiving the permit from the commission for the investment activities stipulated in the Myanmar Investment Rules. If the investors are not in the category of investment activities acquire a MIC permit, he may apply an investment endorsement in order to enjoy the rights to use long-term lease land and other incentives. A Joint Venture is permissible for any project in Myanmar, but there are certain business sectors specified in the MIC notification 15/2017 which require a citizen or local company.

Restriction and Prohibition on Investment Businesses

Myanmar currently offers a wide range of opportunities for foreign investment. Nevertheless, depending on the entity’s business scope, several restrictions may apply. The MIC issued Notification 15/2017 on April 10, 2017, which sets out the following restrictions:

Types of Restrictions Business Categories
Prohibited investment activities Arms and weapons manufacturing, forest management, electric grid system administration, air traffic services, pilotage services, and others
Investment areas reserved for Myanmar citizens Manufacturing of forest products, establishment of animal quarantine stations, exploration and production of gemstones (including jade), pet care services, tourism services, fresh water fisheries services, and others
Business lines to be carried out by joint venture Manufacturing/distribution of plastic products, flammable solids and liquids, oxidants, corrosive chemicals, confectionery, spirits, food products, drinking water, soap, and cosmetic products; real estate development projects; tourism services; and others
Business lines that require approval from a particular ministry or other governmental body Media and broadcasting services, investment relating to fisheries, import and export services, telecommunication services; production/distribution of mineral water, beer, and cosmetics; and among others.

In addition, certain large-scale or environmentally-sensitive investment projects require an environmental impact assessment report. Foreigners are prohibited from investing in projects that adversely affect public health, produce hazardous or poisonous wastes, or that cause significant harm to the environment.

Investment Incentives and Guarantees

A foreign investor under MIL has the right to a wide range of benefits and incentives at the discretion of the MIC. These incentives include:

Income tax exemption for 3 years for adequately-developed regions, 5 years for moderately-developed regions, and 7 years for less-developed regions, each exemption starting from the year beginning from the commencement of commercial operations;

If the investor reinvests profits from its business within one year, the tax exemption/relief may be extended to income from such reinvested profit;

A right to accelerate the depreciation rate for the machinery, equipment, buildings, or other working capital and to claim the same as a deductible expense;

The income tax exemption will be allowed for up to 50% of the profits on the exported product;

Exemption or relief of commercial tax on the products manufactured for export.

Also, the Government guarantees the foreign investors under the Myanmar Investment Law as follows:

The entity will not be nationalized during the term of the project;

The investor will not be nationalized and revoked without sufficient cause during the terms of the project; and

The investor shall have the right on payment of fair compensation in the same currency in which the investment was made if it is necessary for public-interest.

Special Economic Zones

In order to attract foreign investment, the Myanmar government has established three Special Economic Zones:

Income tax exemption for 3 years for adequately-developed regions, 5 years for moderately-developed regions, and 7 years for less-developed regions, each exemption starting from the year beginning from the commencement of commercial operations;

The Thilawa Port SEZ near Yangon;

The Kyauk Phyu SEZ in the Western Rakhine State; and

The Dawei SEZ in the Southern Thaninthayi Region.

The investment approval for investors (locators) in Special Economic Zone is granted by the SEZ Management Committee under the Special Economic Zone Law 2014. The SEZ Committee is responsible for processing applications from foreign investors for projects under the SEZ Laws and for granting related long-term land use rights, as well as tax exemption and relief.

Exemption and Relief under SEZ Law, the investor is entitled:

Income tax exemption for the first seven years from the commencement of the commercial operation for the investment business in a free zone;

Income tax exemption for the first five years from the commencement of the commercial operation for the investment business in a promotion zone;

50% relief on the income tax for the second five-years period for the investment business in a free zone and promotion zone; and exemptions from customs duties and other tax for five years from the commencement of importing equipment and instruments required for the business, 50% relief of custom duty and other taxes for five consecutive years.

TAXATION

The major tax laws in Myanmar include the Union Taxation Law of 2020, Commercial Tax Law of 1990, Income Tax Law of 1974, which was amended in 2011, the Myanmar Stamp Act, and the Tax Administration Law of 2019. The Union Taxation Law 2020 applies to the 2020/2021 fiscal year ending September 30, 2021.

Taxation of Companies

Scope

Corporate income tax is charged on the gross income or net profit obtained within the tax year.

Tax Rates

Corporate tax rates vary depending on the type of taxpayer and the nature of the income. The current rates in Myanmar are as follows:

Category of Taxpayers Tax Rates
Companies incorporated under MCL 2017 or the Special Company Act of 1950 25%
Companies incorporated under MIL 2016 25%
State-owned enterprises 25%
Non-resident foreigners, excluding salary income 25%
Capital Gains Taxes Tax Rates
Individual or association taxpayer 25%
Oil and gas sector companies 40% – 50%

Capital Gains Tax

Capital Gains Tax is calculated based on the difference between the sale proceeds and the cost of the asset, less the accumulated tax depreciation allowed under Myanmar tax laws.

Capital gains are taxable at 10% for an individual person or an association of persons. The tax must be paid in the type of currency earned if the individual is a non-resident foreigner. Capital gain for shares in oil and gas companies is subject to 40% and 50% tax rates.

Dividends

Dividends are not subject to tax under Myanmar’s laws.

Withholding Tax

Any person making any of the following payments is required to withhold income tax at the time of payment at the rate listed below.

Types of Payment Rate Applicable to Resident Rate Applicable to Non-Resident
Interest None 15%
Royalties paid for the use of licenses, trademarks, patents, etc. 10% 15%
Payments by Union (Country) level organizations, Department of Union Ministers, Nay Pyi Taw Council, regional or state governments, state-owned enterprises, municipal organizations for the purchase of goods, work performed, or the supply of services within the country under a tender, bid, quotation, contract, agreement, or other forms 2% 2.5%
Payments by enterprises carried out jointly with the State on a mutual-benefit basis; joint ventures, partnerships, companies, associations of individuals, organizations, or associations registered and organized under the existing law; cooperatives, foreign enterprises for the purchase of goods, work performed, or supply of services within the country under contract, agreement, or other forms None 2.5%

Tax Losses

Taxpayers are entitled to carry losses forward for up to 3 years, except in the case of capital losses and shares of losses from associations of persons. Losses, however, cannot be carried back.

Double Tax Agreements

Tax law provides that if Myanmar and a foreign state sign and ratify an agreement relating to income tax, the agreement will be followed, notwithstanding anything to the contrary contained in any other provisions of International Trade Law.

Myanmar has entered into Double Tax Agreements (“DTA”) with the United Kingdom, Singapore, Malaysia, Vietnam, Thailand, India, Bangladesh, Indonesia, South Korea, and Laos.

Taxation of Individuals

Scope

A person domiciled in Myanmar is deemed a resident. In the case of foreigners, those who reside in Myanmar for at least 183 days during the fiscal year are considered resident foreigners. Residents of Myanmar are liable for personal income tax and profit tax on income derived from Myanmar and a foreign jurisdiction. Non-residents are subject to income tax and profit tax on income derived from within the jurisdiction of Myanmar only.

Tax Rates

Income tax is levied at the following progressive rates on the salary received by residents and non-resident foreign nationals in Myanmar Kyats (“MMK”) and foreign currency, after tax deductions, exemptions and allowance.

Taxable Income (MMK) Rate Applicable to Non-Resident
From To
1 2,000,000 0%
2,000,000 5,000,000 5%
5,000,000 10,000,000 10%
10,000,001 20,000,000 15%
20,000,001 30,000,000 20%
Over 30,000,000 25%

Relief and Allowances

The following relief permitted shall be deducted from the total income of the individual:

Parent: 1,000,000 MMK per parent;

Spouse: 1,000,000 MMK; and

Children: 500,000 MMK per child.

Commercial Tax

The Commercial Tax is levied as a turnover tax on goods and services. This tax applies to goods that are produced in or imported into Myanmar, as well as services that are rendered in Myanmar. For goods and services supplied in Myanmar, commercial tax is imposed at the time of supply and charged on the sales receipt. For the import of goods, commercial tax is collected by the Myanmar Customs Department at the point of importation and charged on the landed cost.
The commercial tax is applicable as follows:

5% commercial tax is charged on exports of crude oil.

8% commercial tax is charged on exports of electricity.

1% commercial tax is charged on the sale proceeds of gold jewelry and landed costs of imported jewelry.

3% commercial tax is charged on the sale proceeds of buildings built and sold in Myanmar.

5% commercial tax is charged on the sales price of goods produced and sold in Myanmar, or the landed costs of imported goods, except for goods provided in the Union Taxation Law of 2020 (“UTL 2020”).

5% commercial tax is charged on the revenue from domestic services, except for services provided in UTL.

Under UTL 2020, goods and services that are exempt from commercial tax are classified into different categories, of which 43 categories are comprised of goods, including mainly agricultural and marine products, and of which 33 categories are comprised of services, including education, life insurance, microfinance, intra-government services, and others.

Stamp Duty

The Stamp Duty is applicable to several transactions as shown in the examples below:

Transfer of shares: 0.1% of the value

Bonds: 0.5% of the value

Leases of immoveable property: 0.5% – 2 % based on the term

Conveyances: 2% on the value

Stamp duties must be paid before or at the date of execution of the document, if executed locally, or within three months of the time the agreement was brought into Myanmar, if executed outside Myanmar.

Customs Duty

Most imported goods are subject to customs duties upon importation and must be declared to the Myanmar Customs Department. Export duties are levied on exported goods that are commodities.

INTERNATIONAL AGREEMENTS

World Trade Organization

On February 21, 2013 a new World Trade Organization (“WTO”) reference center opened in Myanmar. Myanmar is a long-standing member of the WTO. Nevertheless, because it is considered a “least-developed country,” Myanmar has not been required to make substantial concessions in offering market access, in maintaining most-favoured nation status, or in guaranteeing non-discriminatory treatment of foreign investors.

Other International Treaties

Myanmar is a party to certain multilateral investment treaties, including the ASEAN-Australia-New Zealand Free Trade Area and the Bay of Bengal Initiative for Multi-Sector Technical and Economic Cooperation, a broad-reaching treaty that aims to establish a free trade area among Bangladesh, Bhutan, India, Myanmar, Nepal, Sri Lanka, and Thailand.

Myanmar has also entered into several bilateral investment agreements with China, India, Laos, the Philippines, Thailand, Japan, Korea, and Israel. These agreements permit favorable treatment for investors from member countries in numerous service sectors.

LAND OWNERSHIP

In Myanmar, foreign investors and enterprises aren’t allowed to purchase immovable property and/or to lease for a term exceeding one year. However, the foreigner may obtain a long-term lease up to 50 years on the date of receipt of a Permit or an Endorsement of the Commission under MIL 2016. This initial term may be extended for two additional periods of 10 years, subject to approval of the MIC. The investor must register the land lease contract at the Office of Registry of Deeds in accordance with the Registration Law.

EMPLOYMENT

MIL 2016 permits foreign-invested companies to employ a citizen of any nationality who is a qualified as a senior manager, technical and operational expert, or advisor. For work that does not require a particular skill, the investor may only employ Myanmar citizens. The employment contract must be signed between the employer and employee in accordance with labor laws. As per Sec 5(a) of the Employment and Skills Development Law 2013, the employer must enter the employment contract with their employees within 30 days of employment. But there is no requirement for a written employment contract during the pre-training period or probation period before the appointment. Then, the employment contract shall be approved and registered to the relevant Township labor office. The registration requirement is enforced in practice for entities with five or more employees.

INTELLECTUAL PROPERTY

In 2019, the Myanmar Government enacted a group of intellectual property legislation, comprised of the Trademark Law, Industrial Design Law, Patent Law, and Copyright Law, in order to provide businesses and individuals with protections for their intellectual property rights that are in line with international standards.

The Trademark Law and the Industrial Design Law were enacted by the Pyi Htaung Su Hluttaw on January 30, 2019. The Patent Law was signed by the President on March 11, 2019. The Copyright Law was enacted on May 24, 2019.

These new laws will protect intellectual property rights by stipulating damages, fines, and customs actions in infringement cases. Moreover, Intellectual Property Courts will be established to handle all intellectual property issues and disputes, such as adjudications of applications, oppositions, invalidations, and cancellation actions.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to Guide to Doing Business in Myanmar, please contact our professionals via [email protected], [email protected]

The United States And Cambodia MOU Patent Agreement (Sep 2021)

1. INTRODUCTION

Formal and substantive requirements must be fulfilled to grant protection for a US patent in Cambodia. Requirements, registration procedures, and the scope of protection are as follows:

On 21 October 2020, Cambodia and the United States signed a Memorandum of Understanding on Bilateral Intellectual Property Cooperation (the “MOU”) between the Ministry of Industry, Science, Technology and Innovation (the “MISTI”) and the United States Patent and Trademark Office (the “USPTO”), which is valid for 5 years from the signing date. This is the sixth MOU that Cambodia has signed with a global counterpart for accelerating the grant of protection on a foreign patent application in Cambodia. To implement the MOU, MISTI has also issued the Prakas on Acceleration of Granting US Patents, dated 29 March 2021 (the “Prakas”). Both the MOU and Prakas are intended to expedite the grant of US patents filed in Cambodia.

2. REQUIRED DOCUMENTS

The required document for processing the US Patent grant are as follow:

  • Registration application form (can be obtained from MISTI);
  • Copy of the patent gazette for the corresponding USPTO patent application and its certification by the USPTO;
  • Translation in Khmer of claims and specifications described in the patent gazette;
  • Claims correspondence table;
  • Original notarized power of attorney from the applicant to the representative;
  • Original notarized deed of assignment from the assignor and assignee; and
  • Translation of all filed documents in Khmer, which must be filed within six months after the application filing date.

There is no official fee for the acceleration of granting US patents in Cambodia. Regarding substantive requirements for compliance with Cambodian regulations on patent grants, the patent must have been filed in the United States and its registration must still be valid.

3. REGISTRATION

To be accepted for registration in Cambodia, the US patent application must fulfill the following conditions:

  • The first filing date must be identical to the application filed in Cambodia.
  • The application must have the corresponding to the patent application filed in the US.
  • One or more claim(s) on the patent filed with MISTI must be identical to that of the patent granted by the US Patent and Trademark Office.

If the Registrar finds that the US patent filed in Cambodia meets all of the preliminary examination’s requirements, the patent can be accepted for registration in Cambodia. The Registrar will verify whether the same invention has been protected in the United States (based on the consistency of the supporting description, claims, abstract, and the applicant’s information (name and address), as well as other related documents).

The protection granted to patents registered through this procedure is equivalent to the protection granted to patents filed under the Cambodia Patent Law.

4. PROTECTION GRANTED

The duration of protection of the US patent in Cambodia will be the same as that of the Cambodia patent (maximum 20 years). Any disputes that arise from the interpretation of the MOU and the patent application are resolved through consultation.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to The United States And Cambodia MOU Patent Agreement, please contact our professionals via [email protected], [email protected]

Legal Update on Entry Regulations for Derivative related Business in Cambodia (Sep 2021)

I. Introduction

The securities market in Cambodia officially started operating at the beginning of 2010, with the Cambodia Securities Exchange (CSX) managing the trading platform, clearing and settlement operations, and securities depository facilities. As of May 2020, the Securities and Exchange Regulator of Cambodia has issued the Prakas No 005/20 on the Amendment on the Prakas No 004/15 SERC/PK dated July 02, 2015, on the Licensing and Management of Derivative Instrument Trading “The new Prakas”. The new Prakas amended on the duration of the license, registered capital for the derivative broker and fee for application and license.

II. Contract for Difference (CFD) as a derivative instrument

With reference to Prakas No. 004/15, SERC/ PK dated July 2, 2015 on the licensing and the supervision of derivative instrument trading, a derivative instrument refers to a contract between two parties in which the contract’s value is determined by the fluctuation in value of an underlying asset, such as equity securities, debt securities, currencies and commodities, including crude oil, gold, natural gas, as well as principal protected notes (PPN).

This kind of securities instrument allows sophisticated investors to hedge their positions as well as to, trade, on fluctuations in exchange, interest, or price of specific or other underlying assets.

III. Licensing on a derivative instrument related business and activities

A. Central Counterparty (CCP)

A central counterparty clearinghouse (CCP) is a corporate entity that reduces counterparty, operational, settlement, market, legal and default risks for traders. A CCP becomes the counterparty to the buyer and the seller, and guarantees the terms of a trade, even if one party defaults on the agreement.

The Director General of SERC reviews and grants two years licenses, to applicant companies fulfilling legal requirements. And the renewable license is valid for 3 years. At the same time, licensed securities firms are able to apply for authorization from the Director General of the SERC, if they wish to conduct additional business, such as that of a CCP. They are, however, required to implement additional measures, such as the erection of a Chinese wall, between their securities trading and the CCP business.

A CCP must abide by leverage, lot, maximum/ minimum trade size, spread, pip, initial margin, margin calls and liquidated margins as determined by the SERC.

B. Derivative Broker

A Derivative Broker is a company that conducts a derivative brokerage business. The Director General of SERC reviews applications and grants licenses only to those companies fulfilling all the legal requirements. The license for Derivative Broker is valid for two (2) years and is subjected to renewal. The renewal license is valid for 3 years. However, licensed securities can apply for authorization from the Director General of SERC, if they wish to conduct an additional business as that of Derivative Broker, by properly respecting additional requirements, such as erecting a Chinese wall, between the securities business and the derivative brokerage business.

C. Derivative Representative

A Derivative Representative is a natural person, licensed by SERC, and authorized to open and manage client’s accounts, and provide other services, in the name of a Derivative Broker.
Anyone wishing to become a Derivative Representative is required to have gained an adequate level of education and business experience, participated in applicable training courses, and have passed the relevant exams organized by SERC.

Any person applying for a derivative representative license must submit an acceptance letter, from a Derivative Broker.
The Director General of SERC reviews and grants licenses only to those persons fulfilling all the requirements set out in the relevant laws and regulations.

Fee :

  • License application fee: 100,000 KHR (approx. $50 USD)
  • License fee for two (2) years: 400,000 KHR (approx. $100 USD)
  • Renewal license for three (3) years: 600,000 KHR (approx. $150 USD)
D. Licensing requirement for Central Counterparty and Derivative Broker

Relevant Requirement / Validity Central Counterparty Derivative Broker
Minimum Capital
  • A minimum registered capital of at least 20 billion Khmer Riels (approximately $5 million USD)
  • A minimum registered capital of at least 2 billion KHR (approx.500,000 USD)
Net Capital
  • 10 per cent of the capital must be used exclusively for derivatives trading
  • 10 per cent of the capital must be exclusively used for derivatives trading,
Security Bond
  • 15 per cent of the capital must be deposited in the SERC’s account at the National Bank of Cambodia,
  • 15 per cent of the capital must be deposited in the SERC’s account, at the National Bank of Cambodia,
Related Fee and License validity
  • Director
  • Chief Executive Officer, Head of Operation
  • Head of Risk Management
  • Head of IT
  • Compliance Officer,
  • Other Head
  • Director
  • Chief Executive Officer
  • Compliance Officer
  • Derivative Representative licensed by SERC
Related Fee and License validity
  • License application fee: 4 million KHR (approx. $1,000 USD)
  • License fee for two (2) years: 80million KHR (approx. $20,000 USD)
  • Renewal license fee for three (3) years: 120 million KHR (approx. $30,000 USD)
  • License application fee: 2 million KHR (approx. $500 USD)
  • License fee for two (2) years: 20 million KHR (approx. $5,000 USD)
  • Renewal license for three (3) years: 30 million KHR (approx. $7,500 USD)
Securities firms applying for authorization to conduct the CCP business in addition to their securities business license:

  • License application fee: 2 million KHR (approx. $500 USD)
  • License fee for two (2) years: 40 million KHR (approx.$10,000USD)
  • Renewal license fee for three (3) years: 60 million KHR (approx. $15,000USD)
Securities Firms applying for authorization to conduct derivative brokerage business in addition to their securities business license:

  • License application fee: 1 million KHR (approx. $250 USD)
  • License fee for two (2) years: 10 million KHR (approx. $2,500 USD)
  • Renewal license for three (3) years: 15 million KHR (approx. $3,750 USD)

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to Legal Update on Entry Regulations for Derivative related Business in Cambodia, please contact our professionals via [email protected], [email protected]

Ship Arrest in Cambodia (Jul 2021)

1. Overview of ship arrest practice in Cambodia

Following Cambodia’s adoption of the 1952 Brussels Convention,
the Cambodian courts have occasionally dealt with ship
arrests. Today, ship arrests in Cambodia are subject to either Book 6 on Compulsory Execution or Book 7 on Preservative
Disposition under the Code of Civil Procedure (“CCP”), promulgated on 6th July 2006 and effective from 6th July 2007. In addition to the seizure of the judgment debtor’s ships for the enforcement of a final and binding Court Judgment or Arbitration Award (Book 6 of CCP), a cla imant ma y apply to court for an order to provisionally attach or dispose of the defendant’s ship.

2. Which international convention applies to arrest of ships in Cambodia?

Since 1957, Cambodia has been party to the International Convention relating to the Arrest of Sea-Going Ships (Brussels, May 10, 1952) (the “1952 Arrest Convention”).

3. What are the conditions to arrest a ship in Cambodia?

The provisions of CCP remain the major source of law for the arrest of ships. Like other executions, the execution against ships requires a title of execution. This requirement is satisfied when there is a final and binding judgment (art. 454 to 486 CCP); if the claimant is enforcing real security rights against the ship (art. 521 to 523 CCP); and if there is provisional attachment against the ship (art. 568 CCP).

  • Final and binding judgment: in principle, title of execution in the form of a final and binding judgment is necessary for the execution judge to issue an order for ship arrest. This means that if the judgment is not yet binding, it is not executable and thus the debtor’s ship cannot be arrested in execution. However, a declaration of provisional execution may constitute title of execution for the purposes of arresting a ship, even if the judgment is not yet binding (art. 350 and 455-3 CCP).
  • Enforcement of real security rights: upon the creditor’s request, the execution judge or bailiff may order for the ship to be arrested if there is a final and binding judgment or other documents having the same effect, including notarized documents certified by a notary proving the existence of real security rights.
  • Provisional attachment:the execution of provisional attachment against a ship must be performed through the method of registration of provisional attachment and/or by ordering the bailiff to confiscate the Certificate of Registry of the concerned ship and submit this certificate to the Preservative Disposition Execution Court.

4. Are there alternatives e.g. saisie conservatoire or freezing order?

Pursuant to Article 568 of CCP, when the ship is not arrested in rem, the creditor may also demand for the execution of provisional attachment by means of ordering the confiscation of the Certificate of Registry of Vessels.

5. For which types of claims can you arrest a ship?

In order to answer this question, we must first ascertain that no matter the origin of the credit, any claim can lead to ship arrest, following court ruling.

  • Under the Brussels Convention, ships may be arrested for any of the “maritime claims” (art. 1 of the 1952 Arrest Convention);
  • Under domestic law (provisions of Prakas 2003 on resolution of ships registration and provisions related to provisional attachment against ships (art. 568 CCP) and compulsory execution against ships (art. 521 to 523 CCP)), any credit, whether ordinary or privileged, whether arising from a maritime claim or not, is a valid ground to apply to court for the arrest of the debtor’s ship.

6. Can you arrest a ship irrespective of its flag?

Cambodian law does not, for the purposes of ship arrests, distinguish ships according to their flags. However, in practice, the nationality of a ship may be an obstacle in court proceedings in that the court needs to inform the ship’s embassy, in case, the ship is subject to provisional attachment by means of Code of Civil Procedure. Besides that, there are no privileges, except governmental ships, which immunity is protected by international law.

7. Can you arrest a ship irrespective of the debtor?

Once a maritime claim has arisen, ships can be arrested, even if the person liable for the maritime claim is not the ship-owner but is, for example, the bareboat charterer, voyage or time charterer or any other third party (art. 4(1) 1952 Arrest Convention). The ship-owner shall, in order to have his ship released from the arrest, have to give security that guarantees the payment of the claim of the arresting party (art.5 of 1952 Arrest Convention) In other words, the ship-owner will have to pay the security amount to release the ship, even if a third party is the debtor towards the claimant.

8. What is the position as regards with sister ships and ships in associated ownership?

Under article 3(1) of the Brussels Convention , any ship belonging to the debtor may be arrested even where the claim is not directly related to the ship unless the claim pertains to the title or ownership of a particular ship or to disputes between co-owners or the mortgage or hypothecation of this ship. A ship owned by an associated company of the debtor may be arrested only if the associated company is deemed to be jointly responsible for the claim as in the case of the responsibility of general partnership (chap. 2 “general partnership” of the Law on Commercial Enterprises dated 19 June 2005).

10. Do Cambodian courts require counter-security in order to arrest a ship?

Under article 3(4) of the Brussels Convention, the creditor of a maritime claim against the bareboat or time charterer of a ship is entitled to arrest the ship in question or any other ship under the same ownership of the charterer.

11. Is there any difference in respect to arresting a ship for a maritime claim and a maritime lien?

There is no difference in the arrest procedure in relation to maritime claims and maritime liens. However, while maritime claim may be extinguished due to a change in the ownership of the ship, maritime liens remain in full force and effect until the discharge executed by the debtors (art. 52 of Prakas 2003).

12. Does Cambodia recognize maritime liens? Under which International Convention if any?

Even though Cambodia has not acceded to any international conventions relating to maritime liens, Cambodia has adopted its own regulation relating to maritime lien since 2003.

13. What lapse of time is required in order to arrest a ship from the moment the file arrives to your law firm?

We would need a couple of days after our law firm has obtained all the required documents of the claim and sufficient information (ship’s movements, etc.). Once the complete application is handed to the competent court, an interim arrest decision will normally be obtained in a matter of days.

14. Do you need to provide a POA or any other documents of the claim to the court?

There is no need to provide a POA. Obviously, the claimant must provide the documents (art. 541 CCP) evidencing the existence and the cogency of the claim. These required documents are listed in CCP. In addition, when the claim is grounded on the Brussels Convention, the documents must also show the maritime nature of the claim.

15. What original documents are required, what documents can be filed electronically, what documents require notarization and/or apostille, and when are they needed?

Notarized documents of title of execution are required in the case of the execution of a final court judgment (art. 350 CCP) and the execution of security rights against ships (art. 521 CCP) In practice, there have not been any documents filed electronically to court; all required documents (in case of execution of final judgment against ship (art. 455 CCP); execution of security rights against ships (art. 521 CCP); and provisional attachment against ships (art. 568 CCP)) must be handed directly to the competent court.

16. Will Cambodian courts accept jurisdiction over the substantive claim once a vessel has been arrested?

The Cambodian courts may accept jurisdiction over any substantive claims that fall within Articles 8 and 9 of CCP (general provision of competent court). In addition, the Cambodian courts may accept jurisdiction over the substantive claims listed in Article 7 of the Brussels Convention.

17. What is the procedure to release a ship from arrest?

The procedure to release a ship can be divided into two cases: First, a ship arrested to satisfy final and binding court judgment may be released under the following procedures:

  • Money Guarantee for the ship’s release: the debtor-in-execution shall provide money guarantee equivalent to the total amount of the claims of the creditor-in-execution, the claims of the creditors who have made demands for distribution, and the execution costs. The court shall, upon motion and prior to the making of any offer for purchase, cancel all of the compulsory execution proceedings except for the distribution proceedings (art. 461 CCP) This is to ensure that if the debtor fails to fulfill his duty, the creditors-in-execution can be paid with the money guarantee following the determination of the distribution proceedings.
  • Permission to sail: the court may, upon a motion by the debtor-in-execution, grant permission for the ship to sail if the court finds that business necessity or other good grounds exist, and if the consent of each creditor and the highest bidder or the purchaser has been obtained (art. 462 CCP).
  • Cancellation of compulsory sale proceedings: is unable to confiscate the Certificate of Registry of ships within 2 weeks of the issuance of the ruling for the commencement of compulsory sale, the execution court shall cancel the compulsory execution proceedings (art. 464 CCP).

Lastly, in the case of provisional attachment against ships, the debtor may file a motion of objection to the provisional attachment. If it is established by a prima facie showing that clear circumstances constituting grounds for cancelling the ruling of preservative disposition exist and that there is a risk that execution of provisional attachment would cause irreparable damage, the court may order a stay or a cancellation of the provisional attachment with the requirement of security (art. 551 CCP).

18. What type of security needs to be placed for the release?

Under the CCP, security for the release does not need to be money. It can be any negotiable instruments, as deemed appropriate by the court (art. 536 CCP).

19. Does security need to cover interest and costs?

In the case of a ship arrest to satisfy a final and binding court judgment, the security must be equal to total amount of claims of creditors and execution cost (art. 461 CCP) which might also include the interest and costs depending on the parties and/or judge. However, upon issuing a court ruling on provisional attachment against ships, the court must stipulate the monetary amount the debtor is required to place as a court deposit in order to have the execution of the provisional attachment rescinded (art. 457(1) CCP) Thus, it is the court’s decision whether interest and costs are covered.

20. Are P&I LOUs accepted as sufficient to lift the arrest?

P&I LOUs are considered as negotiable instruments under CCP’s provision. Therefore, depending on the value of LOUs and on the agreement between the parties, the court might accept this security. In addition, it might also depend on the agreement between parties. If claimant agrees to accept the LOUs, he/she has to forfeit the claim; as a result, the court ruling against the ships will be cancelled (art. 461 CCP).

21. How long does it take to release a ship?

After depositing the security for the ship’s release, it is only a matter of days before the court ruling cancelling the attachment against ships will be obtained. That court ruling only comes into effect when it becomes final and binding. However, the court may, if it finds it particularly necessary, declare the ruling to come into effect immediately (art. 547(1) CCP).

22. Is there a procedure to contest the arrest?

It is possible to contest the arrest; the debtor can file a motion of objection before the court that issued the ruling of attachment against the ship (art. 550 CCP). In such a case, it is important that the debtor prepares all relevant documents supporting his reason for contest, such as the non-existence of the debtor’s claim or others good grounds.

23. What period of time will be granted by the courts in order for the claimants to take legal action on the merits?

According to Article 557 of the CCP, in the case of provisional attachment against a ship, the claimant must take legal action on the merit within a period deemed reasonable by the Court (the period shall not be less than 2 weeks) after the said ship has been arrested; otherwise the arrest will automatically be held to be cancelled.

24. Do Cambodian courts acknowledge wrongful arrest?

Cambodian judges rarely accept a claim for compensatory damages for wrongful arrest, unless bad faith or malice on the part of the arresting party is clearly established.

25. Do Cambodian courts acknowledge the piercing and lifting of the corporate veil?

Piercing the corporate veil is not common. Therefore it is not normally possible to arrest the property of owners associated with the debtor. The exceptions are general partnerships, since the general partners are personally liable for the debts of the company. Where limited companies are concerned, Cambodian judges might reply on the theory of “fiction” instead of the theory of “appearance” to pierce the corporate veil. The company owning the ship must be proved to be fictitious. Considerations that the court may take into account include unity of management, absence of participation to the profits and/or debts, unequal distribution of the dividends, same beneficial or associated owner, etc.

26. Is it possible to have a ship sold pendente lite; if so how long does it take?

Yes, if arrested property is subject to rapid deterioration or is expensive to retain in custody, the Bailiff is entitled to sell such property at the request of the claimant, even if the court has not yet given a judgment. In theory, Articles 565 and 568 of the CCP may apply also to ships under arrest. In practice, the lapse of time of the procedure of judicial sale depends on the complexity of the case.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to Ship Arrest in Cambodia, please contact our professionals via [email protected], [email protected]

Ship Registration in Cambodia (Feb 2021)

Introduction: Ship Registration in Cambodia


The registration of vessels was previously granted and governed by the International Ship Registry of Cambodia (“ISROC”), a South Korean-based Company, to which it was given the sole and exclusive authorization to decide to register or refuse to register foreign-owned vessels as a Cambodian-flagged vessel.

The Royal Government of Cambodia has decided in 2015 to end the agreement with the IS- ROC handling the Cambodian ship licensing procedures due to the lack of proper mecha- nisms including the national regulations to monitor the vessels flying Cambodian flag.

Following the decision to close down the Cambodia’s ship registry with the ISROC, the for- eign-owned vessels were no longer available for registration by filing a simply online form through the ISROC’s website. To this day, Cambodia does not accept any foreign-owned ships for registration except for any vessels owned by foreign nationals residing tempo- rarily or permanently in the Kingdom of Cambodia.

According to Notification No. 045 MPWT dated 17 August 2016, the Ministry of Public Works and Transport (“MPWT”) notified the International Maritime Organization (“IMO”) that any foreign-owned vessels flying Cambodian flags after the end of August 2016 are considered illegal and subjected to applicable international laws and regulations.
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Legal Update on E-commerce Regulations (Jan 2021)

     
 
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Introduction: Legal update on E-commerce regulations.

As of November 2020, the Ministry of Commerce (“MOC”) has issued two new regulations to implement the Law on electronic commerce, which was adopted on November 2019; namely:

  • Sub Decree No 134 (“Sub Decree”) on the Determination of Types, Formalities and Procedures for Issuing Approvals or Licenses to intermediaries and Electronic-Commerce (“e-commerce”) Service Provider and Exemptions; and
  • Prakas No 290 (“Prakas”) on Granting of e-Commerce Permits or License.

The new regulations provide information about the types of business requiring a specific license/permit for the practice of e-commerce, the exemptions, the documents required for such license/permit, the application form, the duration of the license/permit and how to update/amend the information on the license/permit.

Cambodia has established a license and a permit: the permit is valid for individual/sole proprietorship and the license is addressed to legal person/foreign subsidiary.

  • Scope of the Law: The new Sub Decree and Prakas govern all e-commerce activities within the Kingdom of Cambodia as well as all cross-border e-commerce activities from the Kingdom of Cambodia to a foreign country or from a foreign country to the Kingdom of Cambodia.
  • Governing Business: The Sub-Decree requires the e-commerce owner to apply for the license or permit based on the scale of business as follows:
    • To apply for the License: the licensee must be a legal entity or a  foreign subsidiary operating a commercial website through an electronic system, online market service, online auction or similar service that uses a computer application or smart device that enhances e-commerce.
    • To apply for the permit: the licensee must be a natural person or sole proprietorship that operate a business using social media platforms or electronics systems.
  • Exemption for e-commerce Permit: The Sub Decree introduces the exemption that a natural person or sole proprietorship is not required to apply for e-commerce permit if they engage in the following business activities:
    • Advertising for the company’s goods and/or services. including adverting for the sale of goods or services that do not constitute an invitation to contract;
    • Reservation service with no payment; and
    • Family business, private training and religious education or a business with a turnover lower that of the small taxpayer.

However, a natural person/sole proprietorship shall notify its business registration at the MOC or through the website www.ecommercelicensing.moc.gov.kh (Article 4 of Prakas) by providing the following information: transaction type, business name, electronic mean and payment method.

  • Application, Procedure and Validity of License/Permit: The competent authority for both License/Permit is the Department of Business Registration, General Department of Business Service of MOC. The license shall be granted in 10 working days and 5 working days for a permit from the date of submitting the completed documents. The License is valid for 2 years while the permit is valid for 3 years and both the license and permit shall be renewed 30 days before expiration.
  • Supporting Documents for e-commerce License of Legal Person and Foreign Branch Company: Beside the corporate documents, the applicant must enclose the following documents / information:
    • Relevant business objective(s) to conduct business via electronic device(s);
    • Online Service Certificate and domain name from the Ministry of Post and Telecommunication (“MPTC”);
    • Documents relating to the method of payment provided by a service provider certified by the National Bank of Cambodia; and
    • Business Model and User Protection Policy.

Intermediary businesses must provide a model contract between the intermediary and the commercial service provider indicating the minimum information required from the user (Article 5 of Prakas).

  • Supporting Document for E-commerce Permit: The supporting documents for a sole proprietorship are as follows:
    • Patent Certificate (if any);
    • Bank account statement from any financial institution;
    • Business Model and User Protection Policy to operate the business through the electronic system; and
    • Online Service Certificate and the domain name from MPTC.

For a natural person, the applicant shall provide a Business Operation Permit issued by the Capital-Provincial One Window Service and photo 4*6 of the applicant (taken within 3 months). For Sole Proprietorship, the applicant shall include the Certificate of Incorporation with the relevant business objective(s) to conduct business via electronic device(s) (Article 3 of Prakas).

  • The Requirement for E-commerce Oversea business: Under the e-commerce Law and its Sub Decree, the legal obligation to apply for a license/permit also governs e-commerce activities based abroad that provide goods / services in Cambodia. However, as the e-Commerce Law is relatively new in the Cambodian legal system, it is still in the process of being implemented and requires interpretation for actual practice.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to e-commerce, please contact our professionals via [email protected]


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