Civil Registration in Cambodia (Feb, 2024)

1. INTRODUCTION

On 29 December 2000, the Royal Government of Cambodia issued Sub-Decree No. 103 to define the formality and the procedure for Civil Registration affairs in the Kingdom of Cambodia. The Sub-Decree has, until recently, been the primary legislation for civil status registration and the main source for registrars to use for civil registration in the Kingdom.
Responding to the population growth and the need for population management, the Law on Civil Registration, Vital Statistics and Identification (“LCRVSI”) was promulgated on 01 July 2023. This law sets out the rules and procedures relating to civil registration, residence registration, vital statistics, personal identification registration and population registry management, and this law applies to all persons living in territories of the Kingdom of Cambodia in addition to Cambodians living abroad. Whilst this law provides the framework, it is anticipated that many other regulations related to formality and procedure will be issued by the competent ministries and institution for effective implementation.

2. TYPES OF CIVIL REGISTRATION

The three (03) vital events that need to be registered are live birth, death and marriage (Art. 4 of LCRVSI).

* Birth Registration and Certificate

Every live birth must be informed to and registered at the commune/sangkat. An informant shall submit an application for live birth registration within 30 days from the birth date of the child (Art. 17, 28 and 19 of LCRVSI).

After the live birth registration, the competent civil registrar shall issue an original copy of the birth certificate to the informant free of charge (Art. 27 of LCRVSI).

Live Birth registration for the child of foreign parents living in Cambodia shall be done in the same manner as mentioned above (Art. 37 of LCRVSI).

* Death Registration and Certificate

Every death must be informed to and registered at the commune/sangkat. An informant shall submit an application for death registration within 15 days from the date of death (Art. 41, 42 and 43 of LCRVSI).

After the death registration, the civil registrar shall issue an original copy of the death certificate to the informer free of charge (Art. 55 of LCRVSI).

For the death of foreigner in Cambodia, the death registration process is the same as mentioned​ above, however the civil registrar shall issue the death certificate as soon as possible for enable cross-border transportation of the dead body and cremation or burial (Art. 59 of LCRVSI).

* Marriage Registration and Certificate

Marriage between Cambodians in Cambodia

A marriage is legal only if the man and woman register their marriage in front of a civil registrar at the commune/sangkat where the marriage application was received (Art. 70 of LCRVSI).

After the marriage registration, the competent civil registrar shall issue an original copy of the marriage certificate to the spouses free of charge (Art. 71 of LCRVSI).

* Marriage between Cambodians outside Cambodia

A marriage between a Cambodian man and a Cambodian woman living abroad which has been done in accordance with the form set out by the law where the marriage takes place shall be recognized and registered in Cambodia if that marriage is not contrary to legal provisions of Cambodia. This marriage can be registered in front of the competent consular official of Cambodia abroad where the marriage takes place (i.e. the Cambodian embassy of that nation) or can be registered at commune/sangkat of the spouses by presenting a marriage certificate from the foreign country and other necessary information determined by the Prakas issued by the Minister of Interior.

After the marriage registration, the civil registrar to the consular official of Cambodia or a competent civil registrar shall issue an original copy of the marriage certificate to the spouses (Art. 75 of LCRVSI).

* Marriage between a Cambodian and a Foreigner outside Cambodia

Recognition and registration of marriage between a Cambodian and a foreigner outside Cambodia is conducted in the same manner as a marriage between a Cambodian man and a Cambodian woman as mentioned above.

In present practice, if the couple have a marriage certificate from abroard and would like to register their marriage in Cambodia, they should prepare their application together with marriage certificate and other supporting documents including, but not limited to; a criminal record check, passport copy of the foreigner etc. and submit them to the General Department of Identification. The national civil registrar under the General Department of Identification will issue a decision that the couple can take in order to register their marriage in front of the Commune/Sangkat civil registrar of the residence of the Cambodian party.

* Marriage between Foreigners in Cambodia

A marriage between a Cambodian and a foreigner living in Cambodia shall be done in accordance with Cambodian laws. Form, formality and procedure for marriage between Cambodian and foreigner shall be determined by a Sub-Decree (Art. 76 of LCRVSI).

As of today, the formulation of a Sub-Decree as mentioned in Art. 76 of LCSCCSI has not yet finalized the procedure of marriage between a Cambodian and a Foreigner, thus the provisions stated in the Sub-Decree 183 dated on 03 November 2008 should still be followed.

* Marriage between Foreigners in Cambodia

A foreigner legally living in Cambodia may marry another foreigner legally living in Cambodia in accordance with Cambodian laws. This marriage can be registered in Khmer language accompanied by Latin letters (Art. 77 of LCRVSI).

3. RESIDENCE AND IDENTIFICATION

The Chief of the Commune Administrative Police Post is a residence registrar (Art. 107 of LCRVSI). Residence registration can be done at the Commune Administrative Police Post where the residence of the person in question is located in, or other places as determined by legal documents issued by the Ministry of Interior (Art. 112).

The persons responsible for and are able to request residence registration are as follows: each representative of the residence, the landlord, the tenant or a representative in the case that the house is subject to a lease, the director of the institution or the manager or representative in the case of concentrated residence, an actual resident and other persons or the director of institution or the manager or representative authorized by this law or other laws.

After residence registration, the residence registrar shall issue an original copy of residence certificate to a person who has requested the residence registration (Art. 114).
Identification Registration and Card.

The Cambodian Identification Card is an official document for certifying the identity of each person who is a Cambodian national, and it shall not be allowed to be transferred from person to person nor used create any security right (Art. 129 of LCRVSI).

To implement this article especially on the form, identity, information, validity and determination of age to provide Cambodian Identification Card, the law refers to a Sub-Decree. Therefore, while current practice allows a person to request a Cambodian Identification Card at the age of fifteen (15) years old, the new Sub-Decree will clarify the age requirements upon its issuance.

According to Art. 131 of LCRVSI, a person with Cambodian nationality whose age complies with above Sub-Decree can request for Cambodian Identification Card registration. A person with Cambodian nationality can request for Cambodian Identification Card registration only once. The card can be renewed in case of damage, loss, or expiry or if the recorded information must be corrected (Art. 131).

After the registration of Cambodian Identification Card, the registrar shall provide a Cambodian Identification Card to the person in question (Art. 132).

For those who have received Cambodian nationality, but the civil registration has not yet been completed, they may request to correct their identity data on the Cambodian Identification Card in accordance with the Royal Decree on Naturalization (Art. 133).

4. CONCLUSION

1) Law on Civil Registration, Vital Statistics and Identification was promulgated on 01 July 2023 and provides very comprehensive conditions and universal registration for civil registration and identification in Cambodia that comply with the United Nation Recommendations on Civil Registration and Vital Statistics. The law will be implemented one year after the promulgation, other than Art. 179, 180 and 180 which shall be implemented in accordance with the future Sub-Decrees.

2) There are several points of law and formality which are not yet clear, as the law refers to not-yet-issued Sub-Decrees and Prakas of the Ministry of Interior. Therefore, to effectively implement this law, the issuances of Sub-Decrees and Prakas or Inter-Ministerial Prakas clarifying the requirements, public service fee, form, formality and procedure are required.

3) The law does, however, undoubtedly improve the civil registration and identification process and should result in greater clarity, quality of service, lower payments, and ease of access.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Civil Registration and Identification, please contact our professionals via [email protected].

Environmental trusts under the Code of ENR (Jan, 2024)

1. INTRODUCTION

The Trust law (“TL”) of the Kingdom of Cambodia, promulgated on 02 January 2019, provided for four types of trusts: a commercial trust, a public trust, a social trust and an individual trust. Additionally, the financial trust was introduced by Sub-Decree No. 476 dated 26 August 2013.

An Environmental Trust (“ET”) was introduced by the Code of Environment and Natural Resources (“CENR”) or “the Code” promulgated on 29 June 2023. The purpose of an ET is to encourage environmental protection, sustainability, and conservation. According to Article 865 of the Code, the CENR will come into force one (01) year on from the promulgation of the Code. Therefore, the implementation of ETs shall commence from the beginning of July 2024.

2. MANAGEMENT OF ENVIRONMENTAL TRUSTS

a) Types of ETs

An Environmental Trust may include trust properties for environmental protection, biodiversity conservation, proper and the sustainable use of natural resources and sustainable living and other forms of social and economic benefit distributions in the Kingdom of Cambodia.

ETs shall be managed by the trustee through the transfer of the property or funds as the trust properties from the settlor to the trustee, to manage for the benefit of the beneficiary as determined by the settlor. (Art. 782 of the Code)

b) Competent Authority

According to Article 20 of Law on the Organization and Functioning of the Non-Bank Financial Services Authority, the Trust Regulator shall execute the Ministry of Economy and Finance’s jurisdiction, as stated in the Trust Law which was promulgated through Royal Decree NS/RMK/1119/002 dated 02 January 2019, and other relevant regulations in trust sector.

The Ministry of Economy and Finance shall collaborate with the Ministry of Environment and Natural Resource to prepare the relevant legal documents to clarify the rules and procedures for the establishment, management and control of environmental trusts and fund accounts (Art. 781 of the Code).

c) ET Registration

An Environmental Trust is valid only if registered at the Ministry of Economy and Finance within three (03) months after the start date of the Environmental Trust. The Ministry of Economy and Finance shall decide on the registration application within ninety (90) working days from receiving the request and the complete conditions for the registration. Formality and procedure on Environmental Trust registration shall be determined by the Ministry in of Economy and Finance (Art. 782 of the Code).

d) Termination of an ET

An Environmental Trust shall be terminated in the following circumstances:

  • Reaching of the deadline set out in the trust instrument
  • The goal of the trust is reached
  • Decision with discretion or consensus of the settlors
  • Decision of the competent court
  • Other reasons as stipulated in the trust instrument (Art. 787 of the Code)

3. RIGHTS AND OBLIGATIONS OF THE PARTIES

3.1. Rights and Obligations of Settlor

A) Rights of the Settlor

  • Receive information related to trust management including financial report, auditing report and other related documents
  • Appoint and terminate the trustee in accordance with the conditions set out in the trust instrument. (Art. 773 of the Code)

B) Obligations of the Settlor

  • Transfer trust property or fund to the trustee to manage and allocate for the benefit of beneficiary
  • Join to facilitate in the process of transferring the trust property to trustee for managing and allocating
  • Notify in writing to the Ministry/Institution in charge of economy and finance for change of settlor or trust contributor or modification of a condition of the trust instrument
  • Follow the conditions set out in the trust instrument and existing provisions. (Art. 774 of the Code)

4. CONCLUSION

An Environmental Trust is a new type of trust created by the Code of Environment and Natural Resource which was promulgated on 29 June 2023, and this code shall be implemented one (01) year from the promulgation.

An Environmental Trust is valid only if it is registered at the Ministry of Economy and, as executed by the Trust Regulator, in the same manner as other types of trusts under the Trust Law, 2019.

Environmental Trusts are very important for those who wish to manage and allocate funds for protecting the environment and natural resources through a trust mechanism once the Code of Environment and Natural Resource is implemented.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Environmental Trusts, please contact our professionals via [email protected].

Tax on E-Commerce in Cambodia (Dec, 2023)

I– Introduction

In 2021 two regulations launched regarding VAT on E-Commerce as below:

  • Sub-Decree No. 65 dated April 8th, 2021 on implementing the VAT on E-Commerce, and;
  • Prakas No. 542 dated September 8th, 2021 on rules and procedures for implementing the VAT on E-Commerce Transactions.

These regulations apply to all non-resident taxpayers who do not have a permanent establishment in Cambodia business activities and civil activities involving the purchases, sales, rents, and exchanges of goods or services via an electronic system.
The Prakas No. 542 will be in effect April 1st, 2022 onward, according to Notification No. 776 GDT issued on January 17th, 2022.

II– Scope

The regulations on E-Commerce apply to all non-resident taxpayers supply of digital goods of services or any e-commerce activity via e-system from oversea into Cambodia and resident taxpayers who use this supply of digital goods or services or any e-commerce activity from non-resident taxpayers.

III– Registration for Simplified VAT

The non-resident taxpayers provide digital goods / service / e-commerce activities into Cambodia shall register a Simplified VAT within 30 days if the annual turnover met from 250 million riels (US$ 62,000.00) or three (3) month consecutive period completed in the current calendar year meets from 60 million reals (US$ 15,000.00).

The Simplified VAT application is only used for the VAT obligation purpose. The non-resident taxpayer can apply the required form and documents by Khmer or English language for registering the simplified VAT through an e-registration via website http://www.tax.gov.kh or use the services of registered tax service agents. The required documents included:

  • VAT application form;
  • Oversea tax registration certificate of non-resident taxpayer;
  • The valid ID card / passport of the owner or representative person;
  • Two passport size photos of the owner or representative person;
  • Bank account confirmation issued / printed by the bank of the non-resident taxpayer;
  • 400,000.00 Riels (US$ 100.00) for the Simplified VAT registration;
  • 100,000.00 Riels (US$ 50.00) for updating the information of the taxpayer, such as amendment of address, owner / representative personally, or name of the enterprise.

The Simplified VAT registered non-resident taxpayer should be received the documents as listed below from the tax administration after 7 to 10 working days since submitted all required forms and documents:

  • Simplified VAT Certificate;
  • Tax Registration Card;
  • Notification of the tax obligation.

IV– Tax Obligation

1. Simplified VAT Taxpayer

The taxpayer holding the simplified VAT shall file a monthly VAT return using form NR-VAT01 including the listed supplies / sales information.

  • The nonresident taxpayer shall collect 10% VAT of the invoice price for the supplies to consumers in Cambodia (B2C).
  • The non-resident taxpayer shall not collect 10% VAT from the resident taxpayer who doesn’t settle the payment from their registered company’s bank account (B2B). If the payment is not settled from the company’s bank account, this transaction shall consider as a supply from B2C as mentioned above.

The nonresident taxpayer can pay the collected VAT via any local partner banks of the GDT.

2. Resident Taxpayer

Resident taxpayer uses digital goods, services, e-commerce activities from non-resident taxpayer, shall collect the VAT at rate 10% to pay and file VAT monthly tax return under Reverse Charge on behalf of nonresident taxpayer by using from NR-VAT02 whether the non-resident taxpayer is not registered as simplified VAT in Cambodia. The amount of Reverse Charge paid shall be allowed to be an input VAT credit forward.

An input VAT credit forward can be used for the amount of Reverse Charge paid.

V. Exempt from Tax Obligation

  • Starting from Prakas 542 MEF, the reverse charge will be exempted for a period of five (5) years for small, resident taxpayers.
  • The Simplified VAT registered nonresident taxpayer shall be exempted from the obligation of paying the Patent Tax.

VI. Application of Withholding Tax on Simplified VAT Registered Nonresident Taxpayer Supplies

A simplified VAT registered nonresident taxpayer can only supply e-commerce goods or services to consumers in Cambodia. Withholding tax (WHT) is a type of tax that is withheld by a resident taxpayer from a payment made to a nonresident taxpayer. WHT is applied to certain types of income, such as income from services, royalties, and interest. The WHT rate for nonresident taxpayers in Cambodia is 14%. The simplified VAT registered nonresident taxpayer is not subject to WHT on their e-commerce supplies to consumers in Cambodia, as these supplies are subject to VAT. The simplified VAT registered on-resident taxpayer is only used for collecting VAT purposes.

VII. Issuing the Invoice

The simplified VAT registration taxpayer shall issue the supply / sale invoice containing to their consumers and resident taxpayer as below:

1. Details included in the invoice to consumers:

  • Company’s name and Identification Number;
  • Invoice number;
  • Issued date;
  • Address in Cambodia and email of the customer;
  • Goods and services;
  • Unit;
  • Unit price;
  • Total price;

2. Details required in the invoice to resident taxpayers:

  • Company’s name and Identification Number;
  • Invoice number;
  • Issued date;
  • Company name and Identification number of the customer;
  • Address in Cambodia and email of the customer;
  • Goods and services;
  • Unit;
  • Unit price;
  • Total price.

The nonresident taxpayer can pay the collected VAT via any local partner banks of the GDT.

VIII. De-registerer from the Simplified VAT Registration

A simplified VAT registered nonresident taxpayer who wishes to cease e-commerce supplying into Cambodia must settle all outstanding VAT obligations to the tax administration before submitting a request letter to the General Department of Taxation. The request letter for de-registration of the simplified VAT registration must be submitted within 15 days after the cessation of e-commerce activities of goods or services into the Kingdom of Cambodia.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Tax on E-Commerce in Cambodia, please contact our professionals via [email protected].

Update on the Law on Taxation (Nov, 2023)

1. INTRODUCTION

On 16 May 2023 the Royal Kram promulgated the New Law on Taxation No. NS/RKM/0523/004. The New Law on Taxation is not a complete overhaul of the previous law, however it is designed with the purpose of improving, facilitating, filling gaps and improving the consistency of the previous law by compiling a set of laws related to tax, international tax and tax practices.

The old Law on Taxation, promulgated by Royal Kram No. NS/RK/0297/03, dated 24 February 1997, had 6 Chapters and 155 Articles only, whilst the New Law on Taxation includes 20 Chapters and 255 Articles.

We note some of the key features of the New Law on Taxation below:

2. NEW CHAPTERS

Whilst some of the new chapters were previously contained in the Law on Taxation, the chapters have been separated to provide clarity and consistency for the ease of understanding for taxpayers of their obligations. The new chapters include provisions for the following:

Chapter 1: Provisions for the tax on profit    Chapter 1: General provisions   
Chapter 1: Provisions for the tax on profit Chapter 1: General provisions
Chapter 2: Provisions for the tax on salary    Chapter 2: Income tax   
Chapter 3: Provisions for the tax on value added    Chapter 3: Salary tax   
Chapter 4: Value added tax   
Chapter 4: Amendments to the finance act of 1994 and to the amendments to the finance act of 1995    Chapter 5: Specific tax   
Chapter 6: Public lighting tax   
Chapter 7: Accommodation tax   
Chapter 5: Provisions on tax rules and procedures    Chapter 8: Patent tax   
Chapter 9: Advertisement tax   
Chapter 6: Closing provisions    Chapter 10: Petroleum and mineral resource operation tax
Chapter 11: Immovable property rental tax   
Chapter 12: Immovable property tax   
Chapter 13: Transfer Tax   
Chapter 14: Capital gains tax   
Chapter 15: Unused land tax   
Chapter 16: Means of transportation tax   
Chapter 17: Tax rules and procedures   
Chapter 18: Penalties   
Chapter 19: Transitory provisions   
Chapter 20: Closing provisions   

According to Sub-Decree 286 dated September 20, 2023 set out the Public Lighting Tax at a rate of five (5) percent for alcohol and tobacco products in Cambodia. The rule and procedure of collection shall be determined by Prakas by Ministry of Economic and Finance.

3. UPDATED DEFINITIONS

  • Permanent Establishment (“PE”): A person has and regularly exercises the rights to sign on behalf of non-residents or performs the main duties in facilitating the process toward the signing of any contracts  may considered as a PE in Cambodia.
  • Related Party: Any enterprises which directly or indirectly controls or is controlled by, is considered as having common control with the taxpayer.The term “Control” means ownership equal to or more than 20% of the value or voting right of the equity interests in the enterprise.
  • Cambodia Sourced Income: Gains from movable or immovable properties sold, including intangible assets located in Cambodia; or
    Gains from the transfer of any interest in movable or immovable properties including intangible assets situated in Cambodia.
  • Taxable Person: A non-resident person who supplies digital goods or services to the Cambodia shall be considered as taxable person (E-commerce).
  • Taxable Supply: The supplies of digital goods or services in the Cambodia as stated in Art. 58 of New Law on Taxation (E-commerce).
  • Public Lighting Tax: Based on the New Law on Taxation, the Public Lighting Tax shall be paid at the first (1st) time of supply only. However, the GDT will issue additional instructions to further clarify this.
  • Stamp Duty: According to Art. 157(8), the term ‘property companies’ refers to all companies that occupy properties directly or indirectly with a direct or indirect property value of more than 50% of the total asset value of the company. However, Art. 158(1) states that the stamp duty relative to transfer the ownership or the right to occupy properties as constructions /land, placement of shares as properties, transfer shares, or similar interests of property companies is 4% of the total property value share/transfer.

4. DELIVERY OF INFORMATION TO THE TAXPAYER

A written letter/notification letter/electronic notification (includes faxes, emails, etc.) that the tax administration provides to the taxpayer shall impose an obligation on the taxpayer to the tax administration only when that letter/notification is made in written form and is delivered to the taxpayer.

The letter/notification shall be considered properly delivered if sent to the last address registered (includes email, address, faxes, etc.) with the tax administration.

5. SHARE TRANSFER, BUSINESS TRANSFER AND MERGER OF ENTERPRISES

Should there occur a business transfer or a transfer of shares, the new owner shall be responsible for all tax debts of the businesses/enterprises.

Should there occur a merger of two or more enterprises, the enterprise that continues or arises from the merger of two or more enterprises shall be responsible for all tax debts.

6. INCREASED PENALTIES

The New Law on Taxation increased the penalties and imprisonment term per table below:

Type of Obstruction   Penalty-KHR   
1 Failure to register with the tax administration in accordance with this law and other legal instrument in force;    5,000,000 KHR
   
~ US$ 1,250   
2 Failure to inform the tax administration of any change in the information of the registration;   
3 Failure to file a tax return.   
4 Failure to use the recording system as determined by the tax administration; 10,000,000 KHR

~ US$ 2,500

5 Failure to issue an invoice;
6 Failure to provide information or submit reports as per the request;
7 Not permitting the tax administration to check accounting records or any documents;
8 Failure to keep accounting records and other documents.
9 Attempt to obstruct the tax assessment and collection; Sentence in prison from 1 month to 1 year; and
Fine 50,000,000 KHR
(~US$ 12,500)
to 100,000,000 KHR
(~US$ 25,000)
10 Producing or providing fake records, documents, reports, or information;
11 Concealment or intentional destruction of accounting records, records, documents, reports, or any information;
12 Issuance of fake invoices;
13 Not permitting the tax administration to enter their business premises to assess and collect taxes.

Four (4) new crimes have been introduced in the New Law on Taxation:

Type of Crime Penalty Amount – KHR
1 Practicing as a tax agent without a license Sentence in prison from 1 month to 1 year; and
Fine 10,000,000 KHR (~US$ 2,500) to 20,000,000 KHR (~US$ 5,000)
2 Failing to pay collected taxes Sentence in prison from 1 year to 3 years; and
Fine 50,000,000 KHR (~US$ 12,500) to 100,000,000 KHR (~US$ 25,000)
3 Collecting taxes without permission Sentence in prison from 1 year to 3 years; and
Fine 50,000,000 KHR (~US$ 12,500) to 100,000,000 KHR (~US$ 25,000)
4 Criminal liability for legal entities Sentence in prison from 1 month to 5 years; and
Fine 10,000,000 KHR (~US$ 2,500) to 200,000,000 KHR (~US$ 50,000)

7. GENERAL ANTI-AVOIDANCE RULE (“GAAR”)

The GAAR provides the GDT with the power to act against schemes that are designed for tax avoidance.

The additional powers of the tax administration, compared with the old LoT, provide the tax administration with the power to reject and/or redetermine the real substance of any transactions if they have found that the taxpayer has organized or carried out any transactions that show false or unrealistic intent in order to reduce or eliminate the tax payable which is contrary to the spirit of the tax provisions.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Update on the Law on Taxation, please contact our professionals via [email protected].

Prakas on Unfair Contract Clauses (Nov, 2023)

The Prakas on Unfair Contract Clauses (UCC), promulgated on March 01, 2022, serves as a cornerstone in the Cambodian legal framework, emphasizing the importance of “Standard Form Contracts.” This legislation aims to fortify consumer rights, ensuring transparency, fairness, and protection against undue profit exploitation in contractual relationships with business operators for goods and/or services within the Kingdom of Cambodia.1.

Details of the Prakas on Unfair Contract Clauses (UCC) are outlined below:.

I- Scope

The Prakas is meticulously crafted to encompass all Standard Form Contracts designed for the provision of goods and/or services to consumers in Cambodia, in alignment with the definitions and provisions set forth in the Law on Consumer Protection.

II- Competent Authority

The Ministry of Commerce stands as the sentinel, ensuring adherence and effective implementation of the guidelines and provisions of this Prakas.

III- Essentials for Standard Form Contracts

A- Contractual Transparency and Language Requirements

Contracts must be articulated in writing, ensuring clarity, precision, and the use of easily understandable terms.
Khmer stands as the primary language for these contracts. However, to cater to a diverse consumer base, business operators can offer contracts in other languages alongside Khmer.
Contracts must encapsulate standard details as mandated by the Law on Consumer Protection, inclusive of regulations about minimum information standards and other relevant legal provisions (Art. 4).

B- Elucidation and Explanation of the Standard Form Contract

Business operators bear the responsibility to elucidate, emphasize, and provide lucid details about the significant clauses within the Standard Form Contract. In the digital realm of E-Commerce, pivotal clauses must be transparently presented, granting consumers ample time for perusal and understanding before acceptance. Any modification to a crucial clause mandates written approval from the consumer, ensuring their rights and interests are protected. Business operators are obligated to notify consumers in writing prior to the enactment of any alterations to non-essential clauses.

Consumers reserve the right to access pertinent details related to goods/services and the contract’s clauses. They can also seek further clarifications from the business operator, ensuring informed decision-making, especially concerning pivotal clauses (Art 5, 10, and 11).

IV- Identification of Unfair Contract Clauses

Clauses that absolve or limit the business operator’s liabilities concerning service/goods guarantees, as specified in the Civil Code, are deemed unfair.
Clauses that empower business operators to significantly alter the nature, quantity, cost, or quality of goods/services without prior consumer consent are flagged as unfair.
Clauses that permit business operators to modify essential contract clauses without prior notification or consumer consent are considered unjust. Clauses granting unilateral and arbitrary interpretation or termination rights to the business operator are also categorized as unfair (Art.9).

V- Unfair Practices and Repercussions

Employing unfair contract clauses prohibited by this Prakas is deemed an unfair practice under the Law on Consumer Protection.
Non-compliant business operators will face penalties, ensuring accountability and adherence to the provisions of the Law on Consumer Protection.
These penalties do not absolve the violator from broader criminal and civil liabilities as per other pertinent legal frameworks.

VI- Mechanism for Dispute Resolution

In case of disputes, consumers or any aggrieved party can lodge a complaint independently or via a sectoral consumer association. Complaints can be addressed to the National Commission for Consumer Protection or other competent authorities. Disputes will be adjudicated as per the resolution mechanism delineated in the UCC Prakas (Art 14, PUCC).

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Unfair Contract Clauses, please contact our professionals via [email protected].

Operating a Franchise in Cambodia (Oct, 2023)

1. INTRODUCTION

Generally, franchising is known as a business model for companies who wish to expand their market share rapidly, and less expensively, through a licensing relationship. In this regard, the owners (“the Franchisor”) of a company wishing to expand their business grant a license to a third party (“the Franchisee”), to conduct business under its trademark and business operating methods, within a specific territory, according to the agreed terms of a contract (“the Franchise Agreement”). In other words, franchising is also known as an investment model, where the franchisee uses the franchisor’s successful business operating methods and trademark, to operate a similar, or identical, business, by paying a fee, and/or royalties to the franchisor. In international practice, there are two different types of franchise: a business format franchise, or a traditional or product distribution franchise. The former is more common, as the franchisor provides to the franchisee, not just its trade name, goods and services, but an entire system for operating the business. The latter type is less common because it basically only involves the products manufactured, or supplied, by the franchisor to the franchisee 1.

2. FRANCHISES IN CAMBODIA

Before entering into a franchise agreement, it is recommended to review the following:

a) The franchisee should have a clear understanding of the franchisor’s brand since it is the franchisor’s most valuable asset that is being licensed by the franchisee.

b) The franchisee, prior to concluding a franchise agreement, needs to understand what franchise system the franchisor is actually offering. It would be better to choose a franchise system where the franchisor provides full support in managing the evolution of the goods and services. This includes:

  • a recognized brand name;
  • site selection and site development assistance;
  • training for the franchisee and his/her team;
  • research and development of new goods and services;
  • headquarters and field support and;
  • initial and ongoing marketing and advertising campaign.

A franchise is a so-called contractual relationship, between the franchisor and the franchisee, allowing the business owner to use the franchisor’s brand, and method of doing business, in order to distribute goods or services to the consumer. It is important to note that under the law, every franchise is a license, but not every license is a franchise. When setting up a franchise in Cambodia, there are several questions that need to be addressed. While Cambodia has attracted a growing number of franchise businesses, it currently has no legal framework to regulate franchises, and no specific legal provisions to govern franchise agreements in the Kingdom. However, this type of franchise agreement is commonly used in business transactions throughout the country. An owner of a well-developed business (the franchisor), consents to their business partner (the franchisee) to operate an identical or similar business model, in accordance with the methods and procedures prescribed by the franchisor.

The franchisor may provide the franchisee assistance, and business advice, throughout the duration of the agreement, in exchange for fees and/or royalties. Since the franchise agreement is considered a contract, it falls under the general provisions governing contractual obligations, where the rights and obligations of both the franchisor and franchisee should be clearly specified.

Consequently, whilst franchise agreements are not specifically regulated, they are covered by the law concerning Marks, Trade Names and Acts of Unfair Competition (the “Trademark Law”). Certain specific points, nevertheless, are provided in the current legislation. For example, in order to have an effect on third parties, and not only between the franchisor and the franchisee, the license or franchise agreement has to be recorded with the Department of Intellectual Property (DIP) at the Ministry of Commerce.

Furthermore, the failure to register increases the party’s vulnerability, and significantly reduces their prerogatives, such as claims for damages, or licensee’s rights to enforce against infringement. In addition, a certain number of procedural clarifications have been added to the Trademark Law. As previously noted, since a franchise agreement is not specifically defined under Cambodian laws and regulations, general rules governing contracts apply to such agreements. Under the Cambodian Civil Code, parties to any contract must have legal capacity to enter into a contract, before a valid contract can be established. For this reason, to genuinely establish a franchise agreement, both parties must possess full legal competency, as defined by Cambodian law, to enter into a contract. Given that the Cambodian Law on commercial enterprises does recognize the legal personality of a foreign juristic person, we find no issue regarding the legal capacity, of either the franchisor or the franchisee, to bring to a conclusion a franchise agreement.

While awaiting specific regulations for regulating this kind of franchise agreement, all the above-mentioned laws and regulations are being used to protect and guarantee the rights and benefits of both the franchisor and franchisee. International best practices concerning this type of business model have also been integrated into current franchising procedures in Cambodia.

In order to run a successful franchise, it is crucial to draw up a comprehensive franchise agreement, which should include the following:

  • The franchise system;
  • The territory;
  • Rights and obligations of the franchisor and the franchisee;
  • Terms of the franchise;
  • Payment and royalties made by franchisee to the franchisor;
  • Termination and/or the right to transfer the franchise; and
  • Training, assistance and advertising.

3. REQUIREMENTS FOR RECORDAL/ REGISTRATION

As provided in Article 52 of the Trademark Law, any license contract shall be recorded with the Ministry of Commerce, though its contents will remain confidential. This contract shall have no effect against third parties until such recording is executed.

Article 27-3 of Sub-Decree on the Implementation of the Law Concerning Marks, Trade Names and Acts of Unfair Competition of the Kingdom of Cambodia (the “Sub-Decree on Trademarks”) stipulates that a licensing contract submitted for recordal under Article 52 of the Trademark Law must be accompanied by a copy of trademark registration certificate, a notarized Power of Attorney and an original copy of the Licensing Contract or its certified copy. The parties shall file the request for recordal of the franchise agreement/trademark license agreement either before or within six (06) months from the date of signature of the franchise agreement 2.

Article 6 of the Sub-Decree on Recordal of License or Franchise Agreement also stipulates that the contract is an object of recordal request, and therefore must clarify the important meanings of the agreement, as below:

  1. Identity of provider and recipient as:
    • Name, Nationality and permanent address if provider and recipient is individual; or
    • Name, Nationality and Headquarters’ registered address if the provider and recipient is a Legal Entity
  2. Detail on the Trademark such as Trademark, registered number or Trademark registration number, Category of goods or services and types of goods or services which are the objects for recordal request.
  3. Typically the type of License or Franchise which is given by the contract: Exclusive, Non-Exclusive, Single or Third-Party contract.
  4. Duration of permission is specific set in the contract or is set by the conditions and regulation which are written on other related contracts.
  5. Duration of permission is specific set in the contract or is set by the conditions and regulation which are written on other related contracts.
  6. Signature of both parties and verification by notary or competent authority.

Based on practice, the registrar requires additional documentation such as the notarized extract of the summary franchise agreement and the translation of the extract of the summary franchise agreement into Khmer language and certified by the trademark agent. Kindly note that there are two professional translators that are recognized by the Department of Intellectual Property of the Ministry of Commerce, being the aforesaid trademark agent and Pyramid Translation Services. Therefore, the parties can choose which one they prefer to translate the agreement.

In summary, current required documents for recording trademark license agreement/franchise agreement in Cambodia are as follows 3:

  • Notarized Copy of the License/Franchise Agreement;
  • Copy of Trademark Registration Certificate(s);
  • Notarized Power of Attorney to BNG from both franchisee and franchisor (drafted by BNG);
  • Request Form for Recordal of License Agreement (provided by BNG);
  • Original Signed and Notarized Extract Summary of Master Franchise Agreement (Summarized by trademark agent/professional translator which is recognized by the Ministry of Commerce); 4
  • Certified copy of translation of Extract Summary of Master Franchise Agreement (Translated into Khmer language and certify by the trademark agent); and
  • Extract of Company Registration from Ministry of Commerce and Patent Certificate (if the franchisee is Cambodian).

Please also be advised that the licensed trademark shall be registered in Cambodia prior to the recordation of the license agreement.

4. CONCLUSION

Despite there being no specific provision governing franchising in Cambodia, this kind of business model is considered very popular, and its use is expanding rapidly. While most Cambodians enjoy the benefits of branded goods and services, setting up a franchise is strongly recommended. To do so, the franchise agreement must comply with the rules of the license agreement, stipulated in the Trademark Law. Any franchise agreement concluded and exercised within the Kingdom of Cambodia must be in compliance with relevant laws and regulations, namely the Civil Code, the Trademark Law, the Law on Taxation and the Labour Law. It is recommended that both the franchisor and the franchisee consult with a qualified lawyer, before concluding any franchise agreement.

1 https://www.franchise.org/faqs/basics/what-is-a-franchise

2 Notification 07 dated 06 August 2015 on Recognition of Exclusive Rights on the Use of Trademark and Prokas No.0117 dated 25 June 2021 on Procedure to Certification and Recordal of

3 Prakas No.036 dated 13 January 2020 on Recordal of License and Franchise Contracts;

4 Notification No.0748 dated 12 March 2015 on Recordal of Trademark License Agreement or Franchise Agreement;

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Operating a Franchise in Cambodia, please contact our professionals via [email protected].

Cambodian Pension Scheme (Sep, 2023)

1. INTRODUCTION

The National Social Security Fund (“NSSF”) has long been established to provide security for employees in Cambodia. Whilst initially focusing on health insurance, in recent years it has expanded into also providing pension provisions. Sub-Decree No. 32 on the Social Security Scheme on Pension for Persons Defined by the Provisions of the Labour Law, promulgated on 04 March 2019 initiated this shift, and its provisions have been clarified in further Sub-Decrees and Prakas. This newsletter will explore the requirements of employers, the benefits of employees and the implementation of the law.

2. REGISTRATION OF THE NSSF

All employers with one (01) or more worker is required to register with the NSSF. The process for registration with the NSSF was set out in Prakas No 168/22 on the Formalities and Procedures for Registration of Company, Employee and Contribution Payment for Persons Defined Under Provisions of the Labour Law, enacted on 05 July 2022.

An employer is required to register within 30 days of commencing activities. Any new employees must also be registered by the employer within three (03) days of beginning employment.

Non-registration with and failing to pay the contributions to the NSSF can lead to a fine of 30 times the base daily wage rate, which was increased to US$ 20.00 with the implementation of Inter-Ministerial Prakas No. 326 on Base Daily Wage dated 25 November 2022. Therefore, lack of registration and failing to pay the contributions can result in a fine of up to approximately US$ 600.00. The fines shall be calculated according to the number of workers whose contributions are deducted by employers and in violation of the provisions of this law.

3. CONTRIBUTIONS OF THE PENSION SCHEME

In general, contributions are made by the employer on a monthly basis. The contributions required for the first five (05) years of employment are set at 4% of an employee’s wage. The contribution shall be borne as follows:

  • 2% from the employer; and
  • 2% from the employee.

Contributions can be made directly through a partnering bank, such as the Advanced Bank of Asia (ABA), or directly at the office of the NSSF.

4. PENSION ENTITLEMENTS OF EMPLOYEES

Employees are entitled to either an old age pension, an old age allowance, or an invalidity pension. In addition, a survivor’s pension is available to the family members of those who were entitled to one of the pensions listed.

A) Old Age Pension
Employees are entitled to the old age pension under the following conditions:

  • They are registered with the pension scheme;
  • Are at least sixty (60) years of age; and
  • Have made contributions to the pension scheme for at least twelve (12) months.

The pension provided is calculated as follows:

OAP = PR x AW

  • OAP is the old age pension to which the person is entitled.
  • PR is the pension rate to be entitled to as stipulated in Annex 1 of Sub-decree No. 32.
  • AW is the average wages that the person has paid as contributions.

B) Old Age Allowance
Should an employee fail to fulfil the entitlement criteria, whilst they will not receive the pension, they are still entitled to an old age allowance.

The old age allowance is calculated as follows:

OAA = SC (1+OCPI)

  • OAA is the old age allowance to which the person is entitled.
  • OCPI is the official commodity price index.
  • SC is the sum of the contributions that have been paid for the pension scheme.

C) Invalidity Pension
Should an employee become unable to work due to invalidity, they may still be entitled to claim through the pension scheme. The following conditions must be met for an employee to be entitled to the invalidity pension:

  1. Be registered with the pension scheme; and
  2. Having paid the contributions for the pension scheme for at least 60 (sixty) months prior to the date that the employee has become invalid.

The invalidity pension is calculated as follows:

IP = PR x AW

  • IP is the invalidity pension to which the person is entitled.
  • PR is the pension rate to be entitled to as stipulated in Annex 1 to Sub-decree No. 32.
  • AW is the average wages that the person has paid as contributions.

D) Survivor’s Pension
Beneficiaries, either the spouse or children, of an employee that was entitled to receive either an old age pension or an invalidity pension shall be entitled to the survivor’s pension. This is only applicable where the employee has paid contributions to the pension scheme for at least 60 (sixty) months.

The survivor’s pension is calculated as follows:

SP = 45% x OP or 45% x IP

  • SP is the survivor’s pension to which the beneficiary is entitled.
  • OP is the old age pension.
  • IP is the invalidity pension.

5. FOREIGN EMPLOYEES

The pension schemes shall apply to persons defined by the provisions of the Labour Law including persons who have 2 (two) or more jobs. Based on Article 3 of Sub-Decree No. 32, employee refers to all kinds of employees and all nationalities of the formal sector including persons defined by the provisions of the Labour Law. Therefore, the foreign employees are obliged to pay the contribution and are entitled to pension benefits.

6. CONCLUSION

The pension schemes shall apply to persons defined by the provisions of the Labour Law including persons who have 2 (two) or more jobs. Based on Article 3 of Sub-Decree No. 32, employee refers to all kinds of employees and all nationalities of the formal sector including persons defined by the provisions of the Labour Law. Therefore, the foreign employees are obliged to pay the contribution and are entitled to pension benefits.

  1. The director or owner of an enterprise defined by Labour Law should register their enterprise and employees in accordance with the existing laws and regulations and pay the contribution into the pension fund in compliance with Sub-Decree No. 32 to avoid any possible fines and for the benefits of their employees.
  2. Whilst all enterprises are required to pay contributions to a pension fund, providing these benefits to employees through NSSF rather than a private insurance company can reduce expenditure.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the The Cambodian Pension Scheme, please contact our professionals via [email protected].

Special Economic Zones in Cambodia (Aug, 2023)

1. INTRODUCTION

As of 2021 there were stated to be 54 Special Economic Zones (“SEZs”) in Cambodia, spanning the entirety of the country, with zones in Sihanoukville in the south, the capital Phnom Penh and in border towns such as Bavet. SEZs were created in two pieces of legislation promulgated on the same day; Sub-Decree 147 on the Organisation and Function of the CDC and Sub Decree 148 on the Establishment and Management of Special Economic Zones, which both came into force on 29 December 2005. The function of these special economic zones is to stimulate growth in the Cambodian economy by incentivising investment, primarily in the manufacturing sector, by providing tax incentives, improved infrastructure and a simplified method of operation in Cambodia. This newsletter will set out the procedures of setting up a company in an SEZ as well as the investment incentives available.

2. PROCEDURE

To set up in a Special Economic Zone, a company must become a Qualified Investment Project (“QIP”), the status of which is granted by the Council for the Development of Cambodia (“CDC”). Most SEZs have a one stop shop within its own borders, enabling an investor to complete the entire process with the SEZ administration rather than dealing directly with the CDC. In general, the application procedure follows the following steps:

  • Submission of an Investment Proposal to the CDC
  • Issuance of the Conditional Registration Certificate (“CRC”)
  • Company registration with the Ministry of Commerce (“MOC”)
  • Obtaining all necessary licenses from the relevant ministries as listed in the CRC, on behalf of the Applicant
  • Registration with the General Department of Taxation (“GDT”)
  • Construction plan approval from the local authorities and the Ministry of Land Management, Urban Planning & Construction
  • Environmental Impact Assessment as performed by the Ministry of Environment
  • Environmental Impact Assessment as performed by the Ministry of Environment
  • Issuance of the Final Registration Certificate

3. BENEFITS UNDER THE NEW LAW ON INVESTMENT

The new Law on Investment, promulgated on 15 October 2021, aims to establish an open, transparent, predictable and favourable legal framework to attract and promote quality, effective and efficient investment by Cambodian nationals or foreigners. This is to enable socio-economic development in the Kingdom of Cambodia, by increasing Cambodia’s competitiveness, increasing the productivity of local industries, establishing an investment incentives regime and providing protection to investors’ rights. The new Law states that a project set up in a SEZ is considered as a Qualified Investment Project (“QIP”) and therefore is entitled to the investment incentives outlined in the legislation. The incentives available to projects in an SEZ are referred to as basic and additional incentives.

3.1. BASIC INCENTIVES

The Basic Incentives available to those who set up inside an SEZ take the form of two (2) options, as follows:

* Option 1: Tax Exemption Period

An income tax exemption for 3 to 9 years, depending on the sector and investment activities, commencing from the time of first earning income. The period of income tax exemption that each sector and investment activity will receive shall be determined by the law on financial management and/or the future LoI Sub-Decree. After the income tax exemption period has expired, the QIP’s income tax will increase gradually over 6 years, at a progressive rate proportional to the total tax due as follows: 25% for the first 2 years, 50% for the next 2 years and 75% for the final 2 years.

  • A Prepayment Tax exemption during the income tax exemption period;
  • A Minimum Tax exemption, provided that an independent audit report has been carried out;
  • An Export Tax exemption, unless otherwise provided for in other laws and regulations

* Option 2: Special Depreciation

  • Deduction of capital expenditure through special depreciation, as stated in the tax regulations in force;
  • Eligibility of deducting up to 200 (two hundred) percent of specific expenses incurred for up to 9 (nine) years. Sectors and investment activities, specific expenses, as well as the deductible period, shall be determined in the Law on Financial Management and/or the Sub-Decree (as of May 2023, the annual Laws on Financial Management have not determined these, and the sub-Decree is yet to be issued);
  • Prepayment Tax exemption for a specific period of time based on sectors and investment activities to be determined in the Law on Financial Management and/or the Sub-Decree;
  • Minimum Tax exemption, provided that an independent audit report has been carried out;
  • Export Tax exemption, unless otherwise provided in other laws and regulations.

Additionally, both an export QIP and a supporting QIP are eligible to receive customs duty exemptions and excise tax and VAT exemptions for the import of construction equipment and materials, production equipment and materials and production inputs. A domestic QIP is only eligible for customs duty exemptions and excise tax and VAT exemptions for the import of construction equipment and materials and production equipment and materials.

3.2. ADDITIONAL INCENTIVES

In addition to the basic incentives, investment activities registered as QIP receive additional incentives, as follows:

  • Value-added tax exemption for the purchase of locally made Production Inputs for the implementation of the QIP.
  • Deduction of 150% (one hundred and fifty percent) from the tax base for any of the following activities:
    • Research, development and innovation;
    • Human resource development through the provision of vocational training and skills to Cambodian workers/employees;
    • Construction of accommodation, food courts or canteens where reasonably priced foods are sold, nurseries and other facilities for workers/employees;
    • Upgrade of machinery to serve the production line; and
    • Provision of welfare for Cambodian workers/employees, such as comfortable means of transportation to commute from their homes to factories, accommodation, food courts or canteens where foods are sold at reasonable prices, nurseries and other facilities.
  • Entitlement to income tax exemption for an Expanded QIP (“EQIP”) which will be determined in the Sub-Decree, which is yet to be issued.

4. ADVANTAGES OF OPERATING IN AN SEZ IN CAMBODIA

There are SEZs in operation in much of the developing world, and thus attracting foreign investment of this kind is highly competitive. In addition to the simple one stop shop procedure, reasonable time frame for establishment and the investment incentives outlined above, there are other advantages for choosing to operate in a Cambodian SEZ:

  • Cambodia has some of the most competitive labour costs in South-East Asia.
  • There has been significant investment in infrastructure in recent years, with a new highway connecting Phnom Penh to Sihanoukville now operational as of 2023 and the deep seaport in Sihanoukville becoming a major distribution hub.
  • The geographical locationof Cambodia enables it to be a gateway to South-East Asia, and the abovementioned seaport means manufactured goods can be distributed throughout the world with relative ease.
  • In recent years the supply of powerhas become far more stable in Cambodia, with certain SEZs possessing their own power stations within their own confines. Whilst the price of power is still higher than some other SEA nations, with the development of more hydroelectric plants and the governments recent push towards renewable energy, both supply and price competitiveness should improve moving forwards.

5. CONCLUSION

The rapid growth of SEZs in Cambodia since their introduction in 2006 demonstrates their enduring ability to attract investment. With the relatively simple and speedy set up process combined with the additional benefits conferred upon QIPs by the recently promulgated Law on Investment, operating within an SEZ can become an even more attractive proposition. With its improving infrastructure and its central geographical location, Cambodia is positioning itself as a major manufacturing hub for the next decade and beyond.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Special Economic Zones in Cambodia, please contact our professionals via [email protected].

The Management of Commercial Advertising on Goods and/or Services (Jul, 2023)

1. OVERVIEW

a. The Promulgation of the Sub-Decree and Prakas

On the 4th November 2022, the Royal Government of Cambodia (the “Royal Government”) issued Sub-Decree No. 232 on the Management of Commercial Advertising on Goods and/or Services (“Sub-Decree 232”). The Sub-Decree sets out the mechanisms, formalities, and procedures for the management of commercial advertising on goods and/or services. Its purpose is to protect consumers and to promote fair competition.

Subsequently, the Ministry of Commerce (“MOC”) has promulgated, on 16 November 2022,Prakas 249 on Formalities and Procedures for Applying for a Compliance Certificate of Commercial Text and Spot Advertising (“Prakas 249”), setting out the formalities and procedures to apply for the compliance certificate for commercial text and sport advertisement on goods and/ or services in all forms and by any means, including digital means.

b. The Promulgation of Related Laws
The Sub-Decree aims to supplement two existing laws – the Law on Consumer Protection, dated 2nd November 2019 (“Law on Consumer Protection”), and the Law on the Quality Management of Goods and/or Services, dated 21st June 2000, (“Law on Quality Management”).

Under the Law on Consumer Protection, consumer rights are protected as the right to receive information and education for balancing the difference between goods or services and to be protected against fraud and misrepresentation by advertisements. Accordingly, any person who conducts a business shall not engage in any dishonest act. It is therefore prohibited for a person in a business to act in a way which may mislead or deceive consumers. This also includes false or misleading representations through advertisements.

The law also regulates bait advertising and provides that any person who advertises for the supply of goods or services at a particular price shall supply such goods or services at the advertised price within a specified period and in a reasonable quantity.

Under the Law on the Management of Goods and/or Services, the use of language, description, and presentations of commercial advertisements are also regulated to avoid any confusion.

2. COMPETENT AUTHORITY

The Consumer Protection Competition and Fraud Repression Directorate-General (“CCF”) is the competent authority responsible for issuing the compliance certificate of commercial advertising script or spot, under the MOC. Thus, the MOC has the authority to monitor and evaluate the compliance of advertising and to take action against the fraudulent advertising of goods and/or services.

The CCF has already taken legal action against advertisers or individuals whose advertisements do not comply with laws and regulations.

3. SCOPE OF APPLICATION

Commercial Advertising refers to public advertising or advertising to any group of the public, in any form and by any means, to promote the supply of goods or services or the sale or granting of real rights on real estate.

The scope of application is widely defined by the provisions and applies to the advertisement of goods and/or services in all forms and by all means, including digital means.

  1. Audio-visual media: TV and electronic medias, satellite TV, cable TV, and satellite dish.
  2. Electronic systems: websites, emails, voice/images, ringtones, social networks, applications on computers, mobile phones, or other smart devices, and internet explorer programs.
  3. Printing: Newspapers, magazines, newsletters, information cards.
  4. Audio broadcasting: audio broadcasting of all kinds.
  5. Audio and image storage: CDs, VCDs, DVD-VR, movies, videos, animations, 3D, 4D, 5D, and other cultural shows.
  6. Stage performance: concert, art, entertainment show.
  7. Display includes LED screens, AFIS, billboards, dashboards, posters, banners, flyers, brand labels, and other postings.
  8. Flyers for Goods and/or services.
  9. Discount sales, special discount sales, clearance sales, and sales at a fixed price.
  10. Packaging of Goods.
  11. In transportation centers and means of transportation.
  12. In the meeting, workshop, training, and press conference.
  13. Public display of product sample images.
  14. In educational institutions, sports centers, health institutions, religious institutions, business centers, entertainment centers, banking institutions, and industrial institutions.
  15. Public places.

The Sub-Decree also specifies that an advertising text refers to words, content, meaning, e-mail in text or voice, song, poem, chant, chapei, ayai, comedy, ringtone, short video, 3D 4D 5D animation, or other idioms intended to advertise the supply of goods and/or services.

4. DIFFERENT TYPES OF ADVERTISING

Commercial advertising is divided into two categories: advertising without a prize and advertising with a prize. Different from advertising without a prize, the person applying for advertising with a prize is obliged to comply with the additional following requirements: (1) to confirm the total volume of goods with the prize, (2) to specify the type of prize and the total amount of prize, (3) to specify the validity of a provision of a prize, (4) to provide specific locations to provide the prize, and (5) to provide documents or information on the identities of the winner on a monthly and annual basis.

The person applying for advertising with a prize shall make it easy for the winner to receive the actual prize.

5. LEGAL REQUIREMENTS FOR ADVERTISEMENTS (EITHER WITH OR WITHOUT A PRIZE)

a. Legal requirements for the license – mandatory
Any person applying for advertising goods and/or services shall apply for an advertising license. It is prohibited to advertise without an advertising license from the relevant ministries, institutions, and competent authorities.

b. Application for a compliance certificate – voluntary basis
The person can voluntarily apply for a compliance certificate for an advertisement to ascertain that the advertisement does not violate any third party’s rights or Cambodian regulations that are in force. The compliance certificate is also regulated by the Sub-Decree and the Prakas.

Given that applying for the compliance certificate is done on a voluntary basis, the concerned persons who conduct their advertisements without the compliance certificate may be at risk of punishment pursuant to Article 19, 20 and 21 of Sub-Decree 232 if said advertisements do not conform to the Law on Consumer Protection and other applicable laws.

To avoid any risk of penalty, it is recommended that the concerned persons apply for the compliance certification prior to conducting their advertisement.

Who can apply for a compliance certificate?Persons (either natural or legal entity) applying for commercial advertising on goods and/or services may apply for a compliance certificate of commercial advertising on goods and/or services before the advertising process.

The compliance certificate of commercial advertising refers to the certificate issued by the CCF to provide to the person applying for advertising to certify the accuracy of the text or scheme of the advertising or advertising spot. The MOC shall decide on the application for a compliance certificate of commercial advertising within five (05) working days from the date of receiving the application.

What documents are required? When applying for a certificate, one copy of each of the following documents is required: the application form, the commercial registration certificate (company registration, trademark registration), the sectoral business license, the certificate of conformity of goods and/or services (GHP GMP HACCP ISO FSC), the copy of the last year’s patent/value added tax (VAT) for business related to self-declaration regime, receipt of the service fee, ID card, passport or equivalent letter, visa, registration, letter of attorney if necessary, etc.

For the commercial advertising audio or video, the applicant may attach an audio recording such as CD, or a virtual recording such as VCD or USB, according to Prakas.

What are the official fees? The person applying for a compliance certificate shall pay a fee based on the number of scripts or spots and the validity of the advertisement. The official fee for the issuance of a Compliance Certificates is determined by Inter-Ministerial Prakas No. 167 on Providing Compliance Certificate of Commercial Advertisement on Goods and Services, dated 29 March 2023 by the Ministry of Economy and Finance “MEF” in cooperation with the Ministry of Commerce “MOC”.

The below table indicates the official fees, maximum timeframe and validity in accordance with each type of public services:

Description Service Fee
(Riel)
Maximum Duration to Provide Service Validity
1. Providing Compliance Certificate on Commercial Text or Spot
1 1 year 600,000 5 working days 1 year
2 6 months 400,000 5 working days 6 months
3 3 months 200,000 5 working days 3 months
2. Renewal of Compliance Certificate on Commercial Text or Spot
4 1 year 400,000 3 working days 1 year
5 6 months 200,000 3 working days 6 months
6 3 months 100,000 3 working days 3 months

In case the request is denied, the fee is not refundable.

How long is the compliance certificate valid? IThe certificate is valid for one year. The person may request the renewal of the compliance certificate within 30 days before the expiration date. This renewal request can be offered only once and shall not exceed the first request (only applicable for commercial advertising without a prize). In case there is a change in the commercial advertising script or spot, the person shall re-apply for a new certificate.

6. LANGUAGE REQUIREMENT

Advertising text and form shall be expressed in Khmer language and letters. This is to ensure the strengthening of the protection of Cambodian consumers.

However, there are exceptions. The first exception is related to the Marks or Tradenames available in a foreign language or foreign letters that cannot be substituted by Khmer language and letters.

The second exception is related to books, websites, print media, radio, and television broadcasts which are permitted to be published in Khmer and foreign languages. For advertising containing both Khmer and foreign languages, the Khmer font shall be twice the size of the foreign font and the foreign font shall always be placed below the Khmer font.

7. PROHIBITED ADVERTISEMENTS

According to the Sub-Decree, the following advertisements are prohibited:

  • Advertising that harms public safety, traffic safety, and social order.
  • Advertising divulging state secrets, endangering national independence and security; or affecting the national symbols, organizations, or leaders; or affecting historical values, national culture and tradition, and religious beliefs.
  • Advertising indicating racism, color, sex, language, religious beliefs, political tendencies, national origin, social status, resources, or disability.
  • Advertising encourages children to think, act, speak, or behave contrary to tradition and ethics, adversely affecting children’s health, safety, or natural development.
  • Advertising forces other people to do advertising on their behalf without permission.
  • To hire a person to make false advertisements claiming to have received prizes or other benefits from goods and/or services.
  • To take the content, form, or text of someone without their consent.
  • Advertising comparing its goods and/or services to degrade or affect the goods and/or services of others.
  • Advertisements using words such as the best, only one, number one, superior, unmatched, or words with similar meanings. However, there is an exception in the case of having proper documents specified by the relevant authorities.
  • Advertisements affecting the health and safety of consumers.
  • False, misleading, deceptive, fraudulent, or likely to create confusion about the quality and safety of goods and/or services advertising.

The Sub-Decree also specifies that an advertising text refers to words, content, meaning, e-mail in text or voice, song, poem, chant, chapei, ayai, comedy, ringtone, short video, 3D 4D 5D animation, or other idioms intended to advertise the supply of goods and/or services.

8. SANCTIONS: PENALTIES AND FINES

The administrative sanctions for advertising goods and/or services in violation of the provisions of this Sub-Decree are the following: (1) Written warning; (2) Suspension, revocation, or cancellation of advertising licenses and/or compliance certificate; and (3) Suspension, revocation or cancellation of a certificate of business registration, license or permit of business-services.

Should the person advertising the goods and/or services have received a written warning and has not made the necessary adjustments or continues to violate the regulation, the CCF shall report it to the relevant competent authorities to issue a decision on the suspension, revocation, or cancellation of the advertising license or the compliance certificate and/or the certificate of business registration, license or permit of business-services.

The ministries and authorities may also take further action, including stopping the advertising, confiscating the screens, posters, billboards, banners, pictures, flyers, or any means for the promotion of other goods and/or services as well as suspending business operations temporarily.
The decision to impose administrative sanctions is not a barrier to accusation and criminal prosecution as well as civil liability.

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the The Management of Commercial Advertising on Goods and/or
Services
, please contact our professionals via [email protected] ,
[email protected]
.

Gambling Licensing in Cambodia (Jun, 2023)

1. INTRODUCTION

Whilst gambling for Cambodian citizens is not permitted under Cambodian law, the gambling industry has seen incredible growth in Cambodia over the past decade, ostensibly to service foreign clients. To this end, border towns such as Bavet and Poipet have a large number of casinos to allow citizens of neighbouring countries, where gambling is illegal, to partake. In addition, the southern town of Sihanoukville has seen incredible growth in the number of casinos in the past decade, culminating in a nationwide total of 193 casinos in 2020. To bring clarity and increased oversight to the sector, the Royal Government introduced the Law on Management of Commercial Gaming in 2020, and further clarified the regulations in subsequent Sub-Decrees. This newsletter will focus primarily on the licensing and requirements for casino-based gambling.

2. GAMBLING ZONES

The Law on Commercial Gambling Management separated the commercial gambling zones into two types: (1) prohibited zones and (2) permitted zones. In prohibited zones, all or certain types of commercial gambling are prohibited for the purpose of preserving culture, religion, or other reasons. The permitted zones are those geographical areas located outside of the prohibited zones. . Permitted zones also cover casino games and betting which are only permitted within the premises of a casino.

3. COMMERCIAL GAMBLING REGULATOR

The Commercial Gambling Committee of Cambodia (CGCC) is the competent authority responsible for issuing all relevant licenses relating to centers operating commercial gambling and commercial gambling activities in Cambodia. Commercial gambling refers to casino gambling, betting gambling, luck-based gambling and/or other commercial gambling operated for the purpose of making profits or for business purposes. Pursuant to the Gambling Law, subject to the types of commercial gambling and related activities, the CCG, may issue the following licenses:

  • Casino gambling
  • Betting gambling
  • Luck-based gambling
  • Other commercial gambling
  • Special employees
  • Promotors (junkets) and
  • Manufacturers, installers, importers, sellers and/or distributors of equipment and/or gambling software.

4. TYPES OF CASINO LICENCES

Casino License Type Validity Annual License Fee
1 Casinos located inside the integrated resorts Not exceed 20 years (subject to renew) KHR 400,000,000 (approx. US$ 100,000)
2 Casinos located outside of the integrated resorts Not exceed 5 years (subject renew) KHR 400,000,000 (approx. US$ 100,000)
3 Existing Casino (prior to the promulgation of the Prakas)

(considered as a preferential type)

Shall fulfil the requirements determined by new regulations. Phase 1: Year 1-Year 3: KHR 200,000,000 (approx. US$ 50,000)
Phase 2: Year 4-Year 6: KHR 240,000,000 (approx.US$ 60,000)
Phase 3: Year 7-Year 9 : KHR 280,000,000 (approx. US$ 70,000)
Phase 4: Year 10-Year 12: KHR 320,000,000 (approx. US$ 80,000)
Phase 5: Year 13-Year15: KHR 360,000,000 (approx. US$ 90,000

5. Meetings

The requirements for an application for a casino gambling licence are as follows:

  • Being a company legally established and registered (with company and tax registration) under Cambodian Laws and having a governing structure which clearly determines the duties and responsibilities, ensuring accountability, transparency, effectiveness, and good corporate governance.
  • Having enough financial and human resources with the required knowledge, ability and experience based on their position in the company.
  • Having enough infrastructure and IT system to provide service as casino operator and Backup System to ensure safe and effective operation.
  • Having location equipped with enough instruments for casino operation.
  • Having system and policy on risk management and internal control.
  • Having business control mechanism on casino operation.

6. MINIMUM CAPITAL REQUIREMENTS

The minimum capital requirement for casino operators within integrated resorts shall be at least KHR 800,000,000,000 (approx. US$ 200 million), whilst that for casino operations outside integrated resorts shall be at least KHR 400,000,000,000 (approx. US $100 million).

Prior to the enactment of the Law, there were no integrated resorts as all existing casino operations were considered as stand-alone operations (i.e., outside integrated resorts). For these existing casino operators duly licensed to operate prior to the enactment of the Law, the minimum capital requirement of at least KHR 400,000,000,000 (approx. US$100 million) must be satisfied over a period of time. This minimum capital requirement shall be implemented in five phases as follows:

Phase Duration Minimum Capital Requirement
1 Year 1 at least KHR 50,000,000,000 (approx.US$ 12,500,000)
2 Year 4 at least KHR 100,000,000,000 (approx. US$ 25,000,000)
3 Year 7 at least KHR 200,000,000,000 (approx. US$ 50,000,000)
4 Year 11 at least KHR 300,000,000,000 (approx. US$ 75,000,000)
5 Year 15 at least KHR 400,000,000,000 (approx. US$ 100,000,000)

7. LICENSING PROCEDURE & TIMEFRAME

Procedure Comments/ Timeframe
1 The applicant (BoD Chairperson or person
authorized by BoD that can be a director or CEO) applies for Casino to General Secretariat (GS) of CGCC
2 The GS of CGCC shall study, search, and
decide on application
GS can ask applicant for
additional documents and to
explain the points or information as needed.
3 The GS of CGCC notify in writing to applicant on approval or rejection on licence application Not later than 60 days
commencing from the day of
receiving application and fully attached documents
4 Application for licence renewal At least, 6months before the
expiry of licence

8. APPLICATION & STUDY FEE

Casino License Types Application Fee Study Fee
1 Casino inside the
integrated commercial gambling resort
KHR 4,000,000
(approx.US$ 1,000)
KHR 80,000,000
(approx.US$ 20,000)
2 Casino outside the
integrated commercial gambling resort
KHR 2,000,000
(approx.US$ 500)
KHR 40,000,000
(approx. US$ 10,000)

The information provided here is for information purposes only and is not intended to constitute legal advice. Legal advice should be obtained from qualified legal counsel for all specific situations. For more details or any question related to the Gambling Licensing in Cambodia, please contact our professionals via [email protected].